IT’S TIME!
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35+ vendors
music and entertainment all day!
luscious lunch items and pie, pie, pie!
gift basket galore raffle
fabulous FUNky fashion show
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Alpine CC Board Minutes
6:00 pm Wednesday, July 12th, 2017 at ACC
Present: Dorothy Brinckerhoff, Roger Irvin, Dena Elliott, Rachelle Payne, John Scott, Charlene Opheim
Absent: Joyce Long
1. Discuss & approve minutes of the previous meeting
None.
2. Review board email votes since last meeting
Dorothy moved we authorize the purchase of a mixer board/amplifier & speakers for $650 ($500 long pending for this purpose from a grant, $150 from general funds). Seconded by Roger, Carried with Aye votes from Joyce, John, & Rachel.Joyce purchased the system, but with different speakers, for a total of $600.
3. Prioritize Agenda
4. Financial Report
Financial reports for April, May, and June. Approved
Action Item (Roger): Call Co-Energy to review propane usage statistics
5. Preschool Report
Even though there are uncertainties about the anticipated changes in the state quality standards, it is reasonable to expect that training co-oping parents in first aid will still be included. The board encouraged Char to move ahead with scheduling first aid/CPR training for the parent group at the beginning of the school year.
The board encouraged Char to edit the parent handbook without restrain as she revises it this summer.
Unpaid tuitions for the ’16-17 year total $1119. The largest part is from a student whose parents dropped out related to immunization requirements, leaving a seat vacant for most of the year.
Char’s projections for next year anticipate less need for Tuition Assistance Plan. At this point she has 3 spots open for bigs, 3 for littles, though Char has prospects for those spots who haven’t registered. Dorothy will send a msg through the email list to recruit additional registrations.
6. FFF Grant for Staff Development and QRIS Plan
Dorothy received a second bid for the remodeling project of the classroom area. The estimate is for $25K, and is more detailed, itemized, and thoughtful than the first bid. Dorothy will make this new estimate the basis for the next round of grant applications to Ford Family Foundation and OR Community Foundations. Even assuming speedy submission and turnaround, the earliest funding could be in place would be for the work to be engaged over the Christmas break.
7. Recycling Center abuse
There was another instance of trash dumping this week; Dorothy will work with Joyce to pull review the video.
8. 2012/2014 Trust Mgmt Grant Implementation
Final report to Trust Mgmt: no action this month.
9. Resale Shop Volunteer recognition event
Rachelle and Dorothy reviewed the event for the board. It went well. The volunteers appreciated recognition of their contributions.
10. Bicycling event staffing (7/29)
John described how he’d had contact with Mike Ripley in early June about providing staff for the Willamette Gran Fondo, but that there’d been no follow-up communications, so he was uncertain about whether Mike was depending on us. He committed to getting back in touch with Mike.
11. Budgeting for 2017-18
John and Dorothy review first draft of a budget for the new fiscal year produced by the Budget Committee. It prominently calls for the use of a significant portion of our general fund to support the preschool for the year, as well as using significant designated funds for the classroom remodeling project.
After discussion, Dena moved we approve the draft budget, Roger seconded, the board approved.
12. Recruiting a staff coordinator for Resale Shop
Dorothy has taken over staff coordination for the Resale Shop from Rachelle. They will continue trying to recruit someone else to take it on.
13. So. Benton Community Advisory Group (SBAG) for M. Hull bequest
No news from SBAG.
14. Painting the main hall
In late July, Char will prep and scrape the peeling sections. Then in August we’ll have a priming day and a painting party, inviting the regular core community stalwarts to help.
15. New Business
Char is starting to work on a Masters program in teaching at Pacific University. This is likely to affect her availability to work in the autumn of 2019. The board will probably need to recruit a part-year long term substitute.
16. Proposed agenda for August
Paint party
Prep for the new school year
Grant applications
17. Schedule
Willamette Gran Fondo? 7/29, ACC Board 8/9
Alpine CC Board Minutes
6:00 pm Wednesday, June 14th, 2017 at ACC
We did not meet during June. By coincidence, the majority of directors scheduled conflicting commitments.
Alpine CC Board Minutes
6:00 pm Wednesday, May 10th, 2017 at ACC
Present: Dorothy Brinckerhoff, Dena Elliott, Roger Irvin, Rachelle Payne, Charlene Opheim, John Scott
Absent: Joyce Long
1. Discuss & approve minutes of the previous meeting
Approved.
2. Review board email votes since last meeting
None.
3. Prioritize Agenda
4. Financial Report
Financial reports for April were not available for the meeting. Dorothy will email them.
5. Nomination and Election of officers
The current set of officers (Board Chair Joyce Long, Treasurer Dorothy Brinckerhoff, and Secretary John Scott) were re-nominated for another term and re-elected to serve another year.
6. Background Checks for Volunteers
Charlene reported that we received the Oregon DOE background checks report on staff & directors back in late April. The report confirmed there was no current criminal history for any of the individuals. Our understanding is that it will not be sufficient to run this report on all co-oping parents in September, but instead we will need to work with them to sign them up for the Oregon Registry.
7. Preschool Report
This year’s Scamper was a success. The weather was perfect. There were more sponsors and a few more registrations this year. Early tallies lead to expectations that it will raise more than last year’s Scamper.
Char will not be doing the Kindersports program this summer. The grade school gym will be unavailable due to construction at the school.
This summer Char will revise the parent handbook to include updated information on expectations for parents and on enrolling in the Oregon Registry.
8. FFF Grant for Staff Development and QRIS Plan
On the final day of her recent grant-writing training, Dorothy had a chance to give a capsule pitch of our next application (for funds toward remodeling the preschool rooms) to a representative from FFF. The representative was encouraging.
Dorothy has contacted three different contractors to come bid on the set of changes that Dorothy, Roger, and Char charted out following our pre-licensing evaluation. She has walked through with one, and is waiting for calls back from the other two. She tried to impress upon the contractor our need to get an estimate quickly, because of the long lead time required to secure grant funding.
Char has received back from OR Dept. of Ed. their evaluation of her training and experience in the format of her rating in their Oregon Registry Online system. She was rated as a level 7. She will be selecting and signing up for trainings as they become available to boost that rating. The local community colleges don’t even know what courses to offer at this time because of the changing nature of the QRIS/SPARK transition.
9. Recycling Center abuse
Dorothy reported that this month we had a gross instance of abuse. Someone opened the back end of the recycling bin and left several large items of what looked like (non-recyclable) construction demolition material. They appear to have entered through the south gate to avoid leaving their images on our video recorder. Dorothy has installed a hasp and lock on the south gate.
10. 2012/2014 Trust Mgmt Grant Implementation
Dorothy report that the final report to Trust Mgmt has not yet been completed.
11. Resale Shop Volunteer recognition event
The board signed thank you cards for our wonderful Resale Shop volunteers, for the recognition event on May 11th.
12. Budgeting for 2017-18
John lead a discussion about what significant grants and spending initiatives we will want to include in our budget for the coming year. We discussed options for ballpark guesses on the remodeling project in case we don’t get any contractor estimates before we need to commit to a budget for the year. Dorothy, John, Rachelle, and Char made plans to meet on May 25th at 6:30pm at Dorothy’s house to work out the draft budget.
Char spoke highly of Claudia’s contributions to the preschool this year. In consideration of the quality of her work and the licensure requirements for staffing, Char recommended that we plan to increase Claudia’s hours to 5 days a week for the coming school year. The Board agrees. As having Claudia on staff five days a week will be imperative to qualify for licensure with the Office of Child Care, we believe all of her wages including employer expenses can come from the Ford Family Foundation Grant already received.
13. So. Benton Community Advisory Group (SBAG) for M. Hull bequest
No news.
14. Painting the main hall
We have a community service volunteer who may be able to assist with scraping the problem areas and other prep work. Char also has a preschool family member who may be able to work on prep.
15. Work items for LDS camper work day in July
We are continuing to set up toward having the LDS campers paint the main hall. Roger reported that the existing paint does not contain any lead.
16. New Business
Rachelle informed the board that she will need to withdraw from her portfolio coordinating the volunteers for the Resale Shop in favor of personal obligations. Dorothy will work with her to recruit a new volunteer to shoulder this coordination, and to cover the transition.
17. Proposed agenda for June
Draft Budget review
Remodeling bids and grant application planning
Summer staff training opportunities.
Prep for main hall painting
18. Schedule
Resale Shop volunteer recognition event 5/11, Budget committee 5/25, ACC Board 6/14
Alpine CC Board Minutes
6:00 pm Wednesday, April 12th, 2017 at ACC
Present: Joyce Long, Dorothy Brinckerhoff, Roger Irvin, Dena Elliott, Charlene Opheim, John Scott
Absent: Rachelle Payne
1. Discuss & approve minutes of the previous meeting
Approved.
2. Review board email votes since last meeting
This month we had an email vote to send Joyce & Dorothy to the RDI Rural Skill Builder conference May13th, in Vancouver WA, by paying their registration and covering their hotel expense for the night preceding the conference. The expense was approved by the other four board members.
3. Prioritize Agenda
4. Financial Report
The board reviewed and accepted the financial reports for March.
5. Preschool Report
Charlene reported that Scamper (5/6/17) preparations are going well. So far the group has $2950 in sponsor donations and $1217 in registrations. No additional help from directors needed at this time.
Charlene is currently receiving the early round of registrations for next year. We’ve received early registration for 12 bigs and 7 littles (with no advertising or promotion at the start of the sign-up season).
The board discussed John’s draft graph of preschool income and expenses over the last several years, brainstorming several ways to make it communicate better.
6. Background Checks for Volunteers
Rachelle sent the request to the Oregon DOE for the report on the background checks on our staff & directors at the end of March, and hasn’t yet received the report back.
7. FFF Grant for Staff Development and QRIS Plan
The board discussed the feedback from the Pre-certification inspection that we received on 4/4. The inspection went well. The inspector was most concerned with the way the physical layout of our rooms makes it impossible for a teacher or aide to have the whole space in view at once. The board discussed a proposal Dorothy, Roger, and Charlene developed following the inspection for remodeling the classroom and kitchen area to transform it into a single area. The board agreed to have Dorothy include the proposal in the grant applications she is preparing.
We posted the occupancy load certificate we received after a fire department inspection.
Char completed a child abuse reporting class this month, and will do a first aid class next month.
Char and Rachelle have confirmed that we will need our co-oping parents to be first aid/CPR certified. We will work on arranging with Monroe Volunteer Fire Department to do training for them. Also, next year we will need to enroll all co-oping parents in the Oregon Registry at a cost of $35 per person. We still need to determine how these fees will be paid.
8. Recycling Center abuse
Configuration of video recorder to network. Tabled.
9. 2012/2014 Trust Mgmt Grant Implementation
Report (Dorothy & John) Recycling center sign; Preschool sign
Dorothy & Charlene reported that the Preschool sign & banner were received this month. The sign has posted.
Action Item (Dorothy) Compose the final report to Trust Management for these grants.
10. Volunteer recognition
Rachelle has canvassed the Resale Shop volunteers for an available date. The recognition event will probably be held on 5/13 and will be a dinner at Benny’s Pizza Joint. Volunteers will be rewarded with generic (like Visa) cards in the amount of $20.
11. Alcohol service for private events at the Center
Dorothy has found the section in our insurance policy that might apply to requiring us to require events to use licensed servers when they serve alcohol. Neither she or Roger can be sure what it means. It appears to be written to allow the insurance carrier to interpret it either way as they prefer. Board discussed this and is willing to continue with no set policy either way. Dorothy agreed to forward this policy page to the rest of the board so they can read it and weigh in if they think they have a better understanding than Roger’s and Dorothy’s.
12. So. Benton Community Advisory Group (SBAG) for M. Hull bequest
Roger reported no news from SBAG.
13. Painting the main hall
We discussed the cracked paint on the north interior wall of the main hall, and the clear need to scrape and repaint it. The conduits on the wall will need to be primed before they can be painted. Roger will test a chip from the wall for lead content, to check whether we need to take special precautions while removing the old paint.
14. Work items for LDS camper work day in July
We brainstormed possible things the campers could do. Shampoo the carpet? Painting inside of the main hall (mask, TSP, dry, paint/roll, edge)? Pull weeds? We agreed that if we can scrape the walls prior to this day, we can organize them into a painting party where they should be able to get the main hall done up to the top of the block walls. We do not want them climbing big ladders to reach the upper walls on the east and west ends.
15. New Business
16. Proposed agenda for May
Planning for parent co-oping in 2017-18 (training, expectations, Registry, handbook)
Budgeting for 2017-18
17. Schedule
Preschool Scamper 5/6, ACC Board 5/10, Resale Shop volunteer recognition event 5/13
Alpine CC Board Minutes
6:00 pm Wednesday, March 8th, 2017 at ACC
Present: Dorothy Brinckerhoff, Rachelle Payne, Roger Irvin, John Scott, Charlene Opheim, Joyce Long (by phone)
Absent: Dena Elliott
1. Discuss & approve minutes of the previous meeting
2. Review board email votes since last meeting
In emails on 2/22, 2/24 the board discussed an email vote on hiring Rachelle Payne to work on Licensing/QRIS topics at a rate of $15/hour up to a maximum of $450, but the vote was not clearly articulated or clearly approved by a majority of directors. This proposal was moved again by Dorothy, seconded by Roger, and carried by all 4 directors (Rachelle recused).
3. Prioritize Agenda
4. Financial Report
The Board reviewed the financial reports for January and February. Accepted.
Char initiated discussion about how the preschool finances are portrayed on the financial reports. Board discussed how to better communicate how parent fundraisers and ACC general funds make up the difference between the costs of providing the preschool and the tuition.
Action item: (John) Develop graphs to show the relationships between preschool costs, tuitions, and ACC support.
5. Preschool Report
Charlene reported that she has registered for the DOE Oregon Registry Online, and has sent in her college transcript for evaluation for placement in the ratings. She will also soon sign up for the DOE Central Background Registry.
Char attended a class this month about the Oregon Registry Online. She learned there that her 14 years’ experience owning and teaching a preschool does not count on the Registry’s rating system.
Preparations are under way for the Alpine Preschool Scamper 5K fun run on May 6th.
6. Background Checks for Volunteers
After last month’s meeting, questions arose about which form we were to use for these background checks. At this meeting, two remaining board members filled out the forms for the DOE checks, and we instructed Char to go ahead with sending them in with the covering list.
7. FFF Grant for Staff Development and QRIS Plan
Char reported back to the board with copies of several documents from Oregon DOE related to the requirements for and process for licensing as a child care center. Char has scheduled a pre-certification inspection for April 4th. Included in the packet is a form for the certificate of occupancy that we need to have signed off by two departments at Benton Co.: planning and zoning, and building codes. Joyce talked this month with a representative from the planning and zoning department who confirmed that, as long as we do not exceed 12 students, we are operating within the permitted uses of the Village Commercial zone that ACC is in.
Action item (Joyce): Obtain estimate from locksmith on crash bar installation.
Action item (Dorothy): Take form to Benton Co, planning dept. Kevin Young for guidance on signoff process.
Action item (Dorothy): Check with Rick Smith on key things to work on for an occupancy load evaluation
Char and Claudia are signed up for PCPO Early Childhood Conference on March 18th; Rachelle will attend a QRIS/Spark orientation class on March 14th. Char is registered for a CPR certification class on April 8th.
Char is discussing with Shirley Rubio setting up a class for our preschool parents at Old Mill Ctr on Violence and TV, and another on Advocating for your Child in the Schools. The Board also discussed asking Fire Chief Rick Smith to do a CPR class for the preschool parents.
8. Recycling Center abuse
Report (Joyce): Configuration of video recorder to network. Tabled.
Report (Dorothy): Concrete pad for under the bin. Tabled.
9. 2012/2014 Trust Mgmt Grant Implementation
Action item (Dorothy): Place order for the preschool signs.
10. Volunteer recognition
Rachelle texted her volunteers about enthusiasm for various forms of recognition. She got one positive response about recognition at a monthly dinner, and two positive responses about a gift certificate/card. Dorothy and Jeanne are thinking about a resale shop staff meeting, which could be combined with some recognition. Dorothy & Rachelle will set up a date for a meeting that can work with as many of our volunteers as possible. Rachelle will get gift certificates to Benny’s Pizza.
11. Prospects for the future of Alpine Water Company
On 2/22/17 John attended a SB Citizens Advisory Committee mtg at which possible futures for the Alpine Water Company were discussed. He reported to the board by email about the discussion. The Board discussed worries that this year’s water quality and chlorination issues might have a bearing on our pursuit of licensing. Dorothy assured the board that AWC is a public water system that meets all requirements for preschool licensing.
12. Alcohol service for private events at the Center
This month an inquiry from someone booking the center for a private party prompted discussion about whether we need to require licensed servers when events plan to serve alchohol?
Action item (Dorothy & Roger): Review our insurance policy for applicable constraints.
13. So. Benton Community Advisory Group (SBAG) for M. Hull bequest
Roger reported on the SBAG mtg last week.
14. New Business
We have had some confusions lately with Co-Energy Propane that resulted in our propane tank reaching empty. We decided to change from billing for metered usage to billing for fill amount, in hopes that this will reduce the potential for missteps.
We have had a community member email an offer to volunteer for the Resale Shop, despite missing training sessions we had scheduled for that person previously.
There was an incident this month with a fire alarm from event staff not monitoring food in the oven close enough. Char called SAC to clear the alarm, but they did not have her on the approved representatives list.
Action item (Dorothy): Follow up with SAC to get all directors and staff on the approved representatives list.
Rachelle reported that she has not yet secured installation of a telephone line for the resale shop.
15. Proposed agenda for April
Plan for July LDS work day in July
Painting the interior main hall
16. Schedule
ACC Board 4/12, Preschool Scamper 5/6
Alpine CC Board Minutes
6:00 pm Wednesday, February 8th, 2017 at ACC
Present: Joyce Long, Dena Elliott, Charlene Opheim, Rachelle Payne, Roger Irvin, John Scott
Absent: Dorothy Brinckerhoff
1. Discuss & approve minutes of the previous meeting
Approved.
2. Review board email votes since last meeting
3. Prioritize Agenda
4. Financial Report
The financial reports for January were not yet available.
5. Preschool Report
Charlene reported that cold & flu season is still in full swing.
A couple weeks ago they had a field trip to the OSU barns to see the cows and pigs. This week they are going to a dental office.
6. Background Checks for Volunteers
The Board planned our next steps for using Oregon DOE background checks.
Action Item (All Board mbrs): Fill out background check forms and return them to ACC for Char to collect; Char submit.
7. FFF Grant for Staff Development and QRIS Plan
This month we were awarded a $10,000 grant from the Ford Family Foundation for staff and parent training, and to develop a plan for how we will get started in the Oregon Dept. of Education Quality Rating and Improvement System (QRIS). The board discussed several topics related to the grant.
Training for staff – Char will respond to the board by 3/8 with a wish list of training areas she is most desirous of.
Some board members had questions about the relationship between licensing and participation in QRIS. Char explained that licensing as a child care facility is level 1 in QRIS.
Action Item (Joyce): Contact PCPO to ask how other co-op preschools handle training and registry participation for parent aides.
Action Item (Char): Work the contacts she has from the orientation she attended a year or so ago to try to find someone who could come do an orientation session for our Board. Nail down gaps to getting licensed as a child care facility.
Action Item (Dorothy): Determine whether we have a Certificate of Occupancy for the building within our paperwork from when we bought the building.
Action Item (Roger): Check with Benton County about process for getting a Cert. Of Occupancy issued for an existing building.
Action Item (Rachelle and Char): Sketch out a proposal for how much time they estimate it may take us to get started on our gaps toward licensing requirements.
8. Funding TAP Scholarships
Board reviewed the state of our outstanding commitments for the second half of the year to TAP recipients and applicants. Five families still need tuition assistance
Prospects of funding our commitments. Roger SBAG
We have received a private donation of $500 from a community member toward our Tuition Assistance Program. There is a small possibility that there may be funds available to be granted through the South Benton Advisory Group (SBAG) that is helping United Way administer a legacy. Roger will continue representing ACC to SBAG.
Roger moved that ACC continue funding TAP for the second half of the year out of ACC general funds for the five families currently receiving TAP. Dena seconded. Approved.
9. Recycling Center abuse
Joyce reported that configuration of video recorder to the ACC network is still outstanding.
Work to install a concrete pad for under the bin is still outstanding.
Dena reported that area residents are getting additional curbside collection bins for recycling from Republic Services.
Action Item (Dorothy): Contact Republic for info on how this change is expected to affect our recycling center.
10. 2012/2014 Trust Mgmt Grant Implementation
No news on the preschool sign, even though the order has been out to the sign printer for a month.
11. Volunteer recognition
Board discussed other ways to recognize our volunteers than a dinner. One idea: jackets with the ACC Resale Shop logo.
12. So. Benton Community Advisory Group (SBAG) for M. Hull bequest
Roger will pursue the possibility for a $1000 grant to support TAP.
13. New Business
Rachelle got message from a Resale Shop volunteer recently. A substance-impaired homeless man came to the shop asking insistently for assistance. In the ensuing interactions with the Sheriff, the deputies recommended that we install a phone line for the shop. Dena moved that we install a land line with basic service there, for the safety of our volunteers. Roger seconded. Approved.
Action item (Rachelle): Arrange phone installation with Monroe Telephone.
14. Proposed agenda for March
Licensing/QRIS/staff registry
Background checks
Volunteer appreciation
15. Schedule
ACC Board 3/8, Plan for July LDS work day, 4/12/17
Alpine CC Board Minutes
6:00 pm Wednesday, January 11th, 2017 at ACC
Present: Dorothy Brinckerhoff, Dena Elliott, Roger Irvin, John Scott, Charlene Opheim
Absent: Joyce Long, Rachelle Payne
1. Discuss & approve minutes of the previous meeting
Approved.
2. Review board email votes since last meeting
3. Prioritize Agenda
4. Financial Report
The Board reviewed the financial reports for December. The year-end letter donations were in the $3,500 range, roughly comparable to previous years. The reports were accepted.
5. Preschool Report
Charlene reported that the preschool has had only about 4 days of school since early December, because of the holidays and the snow days. Among the victims of the weather was the Christmas program. During this winter, Char has decided to entirely cancel preschool on days that the Monroe School District is running on 2 hour delay (in addition to canceling preschool when MSD cancels the entire school day). The Board endorsed this decision.
6. Background Checks for Volunteers
During this last month we received from the Parent Cooperative Preschool Organization a packet of materials including information about several types of background checks that are available, along with sample policies, procedures, and notification letter forms. This information lead us to the availability of checks through the Oregon Department of Education. Based on this packet, we have shifted course toward using the DOE registry instead of the private vendor we’d been moving toward. John will send to the board links for how to enroll ourselves in the registry and how an ACC leader can check the registry status of the current set of staff and volunteers.
7. Funding Bi-Literacy Program and Scholarships
Dorothy reported that the status of grant application to FFF is still unknown. We have had no response from FFF. Dorothy will write to confirm that we haven’t missed a communication.
Roger moved we reimburse Dorothy $95 for an RDI grant writing class she has enrolled in that begins in March. Dena seconded. Approved.
8. Recycling Center abuse
Dorothy reported that there has been little abuse in the last month or two.
9. Right to Tow Sign
Rachelle has purchased from B&R Towing one of their warning signs. Roger has volunteered to install it on a new post near the entrance to the parking lot.
10. 2012/2014 Trust Mgmt Grant Implementation
We have still not received the preschool sign that we ordered last month. Dorothy will call the sign shop to check the status.
11. Volunteer recognition dinner planning
Tabled.
12. So. Benton Community Advisory Group (SBAG) for M. Hull bequest
Roger reported that the recent SBAG mtg has been postponed due to weather. The group has been working lately on strategic planning.
13. New Business
14. Proposed agenda for February
Volunteer recognition event
Background checks
15. Schedule
ACC Board 2/8, Plan for July LDS work day 4/12/17
Alpine CC Board Minutes
6:00 pm Monday, December 12th, 2016 at ACC
Present: Joyce Long, Dena Elliott, Roger Irvin, John Scott, Dorothy Brinckerhoff, Charlene Opheim
Absent: Rachelle Payne
1. Discuss & approve minutes of the previous meeting
2. Review board email votes since last meeting
none.
3. Prioritize Agenda
4. Financial Report
The board reviewed the financial reports for October and November. Accepted.
5. Preschool Report
Charlene reported that the Christmas program is scheduled for this Wednesday (12/14) 6:30 and Thursday 5:30. They had a parent meeting last week, with info about the coming events and creating some Christmas program crafts.
There was someone in the building Wednesday evening 12/6 who left some juvenile-style graffiti on some preschool materials. Joyce will follow up on some hints to encourage better supervision of young visitors.
6. Background Checks for Volunteers
The Board discussed how this project has stalled. Joyce contacted the school district’s vendor during November and got some confusing information. Joyce will follow up with vendor; John will follow up with district.
7. Funding Bi-Literacy Program and Scholarships
Dorothy & Joyce had a phone conversation with a Ford Family Foundation representative on 11/29 with follow-up questions about our grant application. The rep said to expect a response before Christmas.
8. Recycling Center abuse
The Board discussed John’s concerns about the risks of exposing systems like this video recorder to the public internet. Joyce will set it up to be accessible from within the ACC network.
Concrete pad for under the bin. Tabled
9. Right to Tow Sign
Posting a warning at our parking area. Tabled.
10. 2012/2014 Trust Mgmt Grant Implementation
Dorothy reported that the Preschool sign design has gone to signage vendor for quote.
11. Partnership for a Strong Community sharing tree
Dena reported that Umpqua Bank changed how they managed the program this year, in a way that didn’t rely as heavily on public participation.
12. Lessons learned from Holiday Festival
Dorothy reported that the Festival went very well this year. The report from the new first-year vendors was positive. Raffle and kitchen efforts were all positive.
13. Volunteer recognition event planning
The Board discussed the timing, who and how to invite, what to serve, what to ask others to provide. Feb 4th at the regular time for our monthly dinner. We will provide pasta main course and cake.
14. So. Benton Community Advisory Group (SBAG) for M. Hull bequest
No news.
15. Tri-County Non-profit Networking group
Dorothy has attended these monthly meetings in the past. She reminded the board of the group and the resource it represents.
16. Free library
Dorothy reported that two Alpine residents and ACC volunteers have ask leave to build and put out a miniature free library kiosk outside the center. The Board discussed and accepted the offer.
17. New Business
None.
18. Proposed agenda for January
Volunteer recognition dinner
Background checks
Right-to-tow signage
19. Schedule
ACC Board 1/11, Volunteer recognition dinner 2/4, Plan for July LDS work day, 4/12/17
Alpine CC Board Minutes
6:00 pm Wed., November 9th, 2016 at ACC
Present: Joyce Long, Dena Elliott, Dorothy Brinckerhoff, Roger Irvin, John Scott, Charlene Opheim, Rachelle Payne
1. Discuss & approve minutes of the previous meeting
Approved.
2. Review board email votes since last meeting
None.
3. Prioritize Agenda
4. Financial Report
Financial reports for October were not available because our meeting date fell so early in the month.
5. Preschool Report
Charlene reported that there have been a couple occasions recently when other users have shown up during preschool hours for side meetings related to an event that was scheduled outside preschool hours. Char was not notified about these events. The board discussed ways to establish an expectation that people who have keys notify the board when they need to enter the center during preschool hours, so that the board can notify Char.
A date has not yet been set for Christmas program, but it will probably be December 14 & 15th.
Kids and parents are making bird seed feeders to sell at the Holiday Festival.
The Poinsettia sale raised around $2100. The poinsettias will be delivered the Monday before Thanksgiving.
6. Funding Bi-Literacy Program and Scholarships
Our application has passed through preliminary review and is under serious review. Joyce reported that Christy Cox from FFF has some questions about the application. Joyce expects to address those questions within the next week.
7. Recycling Center abuse
Joyce reported that she has not yet completed configuring the video recorder to be accessible across the network.
Dorothy reported that she is still in design negotiations for the cement pad for under the bin.
8. Right to Tow Sign
Rachelle reported that she has confirmed that B&R Towing can partner with us to post a warning sign at our parking area. We would just need to pay $20 for their standard sign, then post it at the entrance of the lot. Joyce says Charlie’s Towing could have a similar arrangement. Board agreed to go forward, but to look for a way to have a neighborly ACC phrasing to the sign.
9. 2012/2014 Trust Mgmt Grant Implementation
Char reported that she still hasn’t ordered the preschool sign.
10. Partnership for a Strong Community
Dorothy’s understanding is that there is no winter coat drive. Dena will coordinate with Sharon from Umpqua Bank for the upcoming Christmas gifts drive.
11. Last Minute Preparations for Holiday Festival
Dorothy reported that there are no needs outstanding. 40 vendors have signed up for booths. Rachelle has recruited volunteers to cover the resale shop during the entire time of the festival.
12. Go/No-Go for Christmas Tree Lot
Rachelle reported that the wrestling team is not able to partner with us this year on the Christmas tree lot. We will not do this fund raiser.
13. Year-End Appeal Letter
Dorothy reported that the letter is at the printers, and is expected to drop to the mail next week.
14. So. Benton Community Advisory Group (SBAG) for M. Hull bequest
Roger reported no actionable news from SBAG.
15. New Business
Rachelle asked if it might be time for another volunteer appreciation event? We decided to put planning one on our agenda for January.
The Board discussed the state of art exhibitions at the center. Char may post some of the kids’ art at the center, and may also put together some exhibits for the Resale Shop.
16. Proposed agenda for December
Lessons learned from Holiday Festival
17. Schedule
Holiday Festival 11/12, ACC Board 12/12, Plan volunteer appreciation event 1/11/17, Plan for July LDS work day, 4/12/17