Alpine Community Center

Alpine CC Board Minutes
6:00 pm Tuesday, August 8th, 2023 at ACC
Present: Joyce Long, Dorothy Brinckerhoff, Roger Irvin, John Scott
Absent: Rachelle Payne, Melissa Meyers
1. Discuss & approve minutes of the previous meeting
Tabled until next month. There are outstanding questions.
2. Review board email votes since last meeting
We discussed motion advanced by email to change Rachelle’s title to Program Director and wage to
$22/hour, effective September 1 st 2023. It was moved by John and seconded by Melissa. We amended
the motion to adjust the start date to the pay period beginning on August 1st. Approved.
3. Prioritize Agenda
4. Financial Report
Dorothy has completed the transition to QuickBooks Online. She has produced reports for May, June,
and July, but isn’t 100% confident that all the correspondences are solid, so she asked that we don’t
accept them yet, to give her a little more time to review things.
We looked over the reports for June and July, and found nothing greatly surprising.
5. Resale Shop Updates
Dorothy reported that there is no news from the shop. All is going well.
The shop participation in the recent Monroe Festival and the Christmas in July events went well.
6. Preschool Updates
Rachelle sent Joyce a report, but a permissions issue kept her from opening it during the meeting.
Rachel's report is:
The Summer Program went well. Ended last Thursday. 
Registration is Thursday 4-6PM. School starts Weds. Sept 6th. I am expecting 10 in the 4/5s and 6 in
3/4s. Hopefully there will be a few extras on Registration day to fill the spots. I have much more hope
at this time for our volunteer situation this year. After Registration we will have a clearer picture of
things.
I appreciate the Knudsen funds that I was able to use for the Summer Program. Great improvements
were made for the kids and their “playability” outdoors. I would like to ask for up to an additional $500
from the Knudsen fund to make improvements to specific preschool equipment, as well as purchasing
additional outdoor toys/equipment for the preschool.
Much improvements with the wasps. We may need to respray closer to the beginning of September;
they seem to come back quickly when no one is on the playground regularly.
I will be diving into the experience of “reporting” all our activities to PCPO. At this time, I will be
filling the paperwork out to the best of my ability. We will see what their suggestions are regarding
dates and such (as we typically only have hard info on trips and events 2-3 weeks out, and PCPO wants

our report to them 6-8 weeks before, etc.). I’m unclear why we need insurance for field trips if
everyone self transports. If we meet to have a picnic at Bellfountain park why do I have to report it?
I’m very frustrated with PCPO right now! Lol. 
Any helpful advice is welcome. Dorothy, do you know why ACC insurance doesn’t cover the
preschool?
The things on the table to the left are the things I want from the office, besides the cabinet and shelves
on top of it. The cleaning things on the left side of the table were the things Maliah wanted for
cleaning. The rest can be tossed if they’re not wanted.

7. Building Updates
John has tried to observe the wasp nest in the porch roof. The nest is up inside the roof, and the wasps
go to it through an indirect, offset gap between boards. He sprayed some insecticide around the spot
where the wasps enter and exit. It wasn't sufficient to end the nest.
John reports that he has continued to see no action on the mouse trap baits, supporting the interpretation
that the mice have left the building since spring.
8. Sign construction
John & Roger showed the rails, 8 inch tall letter set, and solar light they have purchased for the sign.
We discussed alternatives for getting the ACC logo onto the sign. We have not been able to find anyone
willing to paint our logo onto the sign. Dorothy will query a possibility she knows. We need to better
understand how our logo fits into the 94 inch by 16 inch space, and how the logotype will appear sized
relative to the 8 inch by 5 inch letters of the changeable message area.

9. Organizing and Storage
Dorothy, Jeanne, and Rachelle have been talking and moving forward.

10. Alpine Holiday Festival
Melissa sent a report by email:
The Festival is on! Mike, Kerry, Thorin and I met on 7/30/23 and decided that we have
enough volunteers to move forward. After taking into account our group's thoughts of the event and the
suggestions of the vendors we have adjusted the event to make the running of it simpler and the
customer/vendor experience more inviting. We have over 100 vendors who have requested to join the
festival with 40 spaces available. Mike will be sending out an email with cut-off dates. He will
continue to vet the potential vendors to make sure we are staying with high quality and not duplicating.
Some changes:
 Food vendors will be allowed
 More paying vendors in the Kitchen- food vendors
 Only Pie (and Johns cake) will be sold by ACC
 Food Trucks

 No live music- Canned Holiday music. Many vendors reported that the live music makes it
hard to converse with the customers.
 No Fashion Show- As fun as it is we do not feel it adds to the shopping environment. We
do have other ideas in the works on promoting the Resale Shop.
 Raffle is still on- Great Success! Kerry has ideas for improvement. 
 Thorin is working on finding a professional printing sponsor to help cut printing cost.
 Addition of a "bingo" card to help encourage purchases. Still in the works but the award
will be raffle tickets.
We do have one question:
Insurance for the Holiday Festival? Is it the Community Center, School, Vendors responsibility? Is
there special insurance for food vendors? Who covers us/the vendors?

11. New Business
None.
12. Schedule
First day of preschool 9/6/23, Board meeting 9/13/23

Alpine CC Board Minutes
6:00 pm Wednesday, June 14th, 2023 at ACC
(Total scheduled minutes: 70 min)
Present: John Scott, Roger Irvin, Melissa Meyer, Joyce Long,
Apologies: Rachelle Payne, Dorothy Brinckerhoff
1. Discuss & approve minutes of the previous meeting (5 min)
Approved
2. Review board email votes since last meeting (1 min)
N/A
3. Prioritize Agenda (2 min)

4. Review and Accept Financial Reports May (5 min)
Tabled until Dorothy is present.
5. Resale Shop Updates (5 min)
Progress Report (Dorothy)
Tabled until Dorothy is present.
7. Preschool Updates (15 min)
Report (Rachelle, Joyce & Melissa)
Recruitment of students/ Enrollment
Summer Program-
Tabled until Rachelle is present.

8. Building Updates (5 min)
Discussion (All)
Rachelle is no longer available to do the cleaning at ACC. (She can continue thru June if needed) Typically it has taken 2ish hours a month, however that’s also with one or more of her children helping. My guess is it will take 4-6 hours a month. Maliah is interested in the position, but I wasn’t sure what direction the board may want to go. The wage has been $20/hour.- The Board discussed and approved to hire Maliah Payne for $20/hour, 4-6 hours per week for building cleaning. Roger made the motion, Joyce seconded and all approved.
The blinds that fell off in the Big Room, do they need to be kept? Can they be thrown away? If not, what can be done with them? Approved to toss.
On the table under the TV there is a ruffled curtain and printer. The curtain was over the kitchen window. Would we like it back up there? Rachelle does not have a preference. There is also a very large, heavy printer that is not used. Does someone want it? Could it be thrown away? Approved to toss or donate.

9. Sign construction (5 min)
Discussion (Roger & John)
Sign is going up and looks great! Roger is still researching letters, tracks and lighting. Discussion was had about power, whether to use solar or electric. John and Roger are going to research.
10. Celebrate Alpine Fall Event (5 min)
Discussion (All) Guest Andi
Tabled
11. Organizing and Storage
(Jeanne, Dorothy and Rachelle)
Tabled
12. Alpine Holiday Festival
(Melissa) Melissa reports that it has been difficult to find additional volunteers to help organize the event. The Board Members gave her suggestions on how to get more people to commit. She will continue working on finding more volunteers to run the festival.
13. New Business (5 min)

13. Proposed agenda for July(1 min)

14. Schedule (1 min)
ACC Board Meeting 7/12/23

Alpine CC Board Minutes
6:00 pm Wednesday, April 12th, 2023 at ACC
(Total scheduled minutes: 70 min)

1. Discuss & approve minutes of the previous meeting (5 min)
Approved
2. Review board email votes since last meeting (1 min)
N/A
3. Prioritize Agenda (2 min)
4. Review and Accept Financial Reports February & March(5 min)
Approved
5. Resale Shop Updates (5 min)
Progress Report (Dorothy & Melissa): State of sublet agreement on 5th street side of the 540 Main St. building for the Resale Shop.
We have been unable to get a hold of Andi to sign the sublet agreement. We will be adjusting the agreement into a proposal and sending a Letter of Understanding it to Andi for review.
7. Preschool Updates (15 min)
Report (Rachelle, Joyce & Melissa)
$1500 of the knudsen grant for Summer Program
Recruitment of students/ Enrollment
Rachelle has planned out the Summer Program. She will start Registration tomorrow. She is requesting $500 for an assistant and $1000 for additional equipment. The Board moved and approved to allocate the $1500 for the Summer Program.
The Scamper is well on its way. The Parent Volunteers are doing great at getting raffle baskets, signing up participants and sponsors.

Preschool continued:
Open House:
April 27 5-6:30pm
May 25 5:30-7pm
July 20 4-5:30pm
Registration:
Aug 10th 4-6pm
Graduation June 9th 9:30am
BBQ June 11 1pm
We are still waiting to hear back from Insurance before moving forward with the PCPO annual sign up. The deadline is May 5th.

8. Building Updates (5 min)
Discussion (Rachelle)
Someone graded Webster rd. We are thankful to whoever paid for it and did the work. We will try to find out to see if we need to pay someone.
Rachelle brought to our attention the walkway has a few muddy spots that are slippery. Dorothy will call the Query to order a truckload of gravel for the parking lot.
Rachelle reports that the people that are lordering on the property are back leaving cigarette butts and trash. We will be ordering new cameras to replace the one that was stolen. Dorothy will print out “no smoking” signs and will send out a letter to the surrounding neighbors to let them know what’s been going on.
The Board approved to hire someone to maintain the outdoor yard work. Dorothy will contact a neighbor to see if they are interested in taking on the job.
John brought up the backyard fence and Rachelle updated us on how it has been working. We will table it for next month.
The blinds in the big room keep falling down and are hard to open. Rachelle will look into ordering new ones.

9. Sign construction (5 min)
Discussion (Roger & John)
We are still waiting on the check from the grant. John and Roger will need someone to use a tractor to dig the post holes.
10. Celebrate Alpine summer event (5 min)
Discussion (All) Guest Andi
The Board picked a Fall date, Sept 23, 2023. Dorothy sent Andi a letter to see if she was interested/able to cater.
11. New Business (5 min)

12. Proposed agenda for April (1 min)
Resale shop lease agreement/updates
Sign Construction
Preschool General Updates
Celebrate Alpine Fall event
Building updates

13. Schedule (1 min)
ACC Board Meeting 5/10/23

Alpine CC Board Minutes
6:00 pm Monday, February 6th, 2023 at ACC
(Total scheduled minutes: 70 min)
Present: John Scott, Roger Irvin, Melissa Meyer, Rachelle Payne, Joyce Long
Apologies: Dorothy Brinckerhoff (called in)

1. Discuss & approve minutes of the previous meeting (5 min)
Approved
2. Review board email votes since last meeting (1 min)
N/A
3. Prioritize Agenda (2 min)
Rachelle will report first due to needing to leave at 7pm. Dorothy will call in.
4. Review and Accept Financial Reports January (5 min)
Reviewed and Accepted.
5. Resale Shop Updates (5 min)
Progress Report (Dorothy): State of sublet agreement on 5th street side of the 540 Main St. building for the Resale Shop.
Dorothy reports that Andi Hooper has informed her that the Rent and utilities will increase. We will adjust the Rental Agreement and have both parties sign when Andi comes to the meeting in March.
The Rental Agreement needs to renew automatically at the same terms unless either party informs the other 60 days in advance to discuss and re-negotiate.
7. Preschool Updates (15 min)
Report (Rachelle, Joyce & Melissa)
Recruitment of students/ Enrollment
Rachelle reports that
Parents are already interviewing for next school year.
The Scamper is being planned
End of the year BBQ will happen again and she will reserve Bellfountain Park $150, with $100 as a incidental deposit, to be returned after the event.
Rachelle has requested $300 for outdoor play equipment to be used for the Summer Program. The Board approved
Rachelle and Melissa have been looking into PCPO insurance with the requirements of the co-op.
Rachelle has updated the Tuition Assistance to clarify the requirements.
8. Hot Water Heater Reconstruction (5 min)
Discussion (All)
Rachelle reports that the reconstruction is finished but there are issues.
1. Not a hole, screw, tack mark was puttied- anywhere. Holes were left and painted over.
2. The cabinets, flooring, etc is dirty/dusty. We are not sure if ServPro will return to clean.
3. There were at least 4 boxes of flooring left that were taken by, we think, the construction company McGuinesses. We have requested it be returned.
4. Someone needs to install the new window blinds
9. Sign construction (5 min)
Discussion (Roger & John)
No new updates. Grant deadline says the work has to be finished by End of Year.
10. Alpine Water Company (5 min)
(John, Rachelle)
The rate was raised from $54 to $66 as of April 1, 2023 Bill. John reports that the meeting was well attended by community members.

11. Year End Letter (5 min)
Discussion (All)
Action item to be removed.

12. Celebrate Alpine summer event (5 min)
Discussion (All)
The Monroe Festival announced their date would be moved to June 24 which is the weekend after our planned date of June 24th. We don’t think having the event in the same month would be a good idea- too much confusion. It was suggested we move to May- possibly move in doors if needed.
13. Recycling Events (5 min)
(Melissa)
Tabled
14. New Business (5 min)
On Weds 02/01/2023 Rachelle informed the Board that the back bathroom Hot Water Heater was leaking. Melissa dropped by and called the contact number on the heater. It was covered for 5 years. After some discussion the Board determined that the heater was over 5 years old so a new one needed to be bought. The new heater was ordered and installed by Board Members.

14. Proposed agenda for March (1 min)
Resale shop lease agreement/updates
Sign Construction
Preschool General Updates
Hot water Heater Reconstruction
Celebrate Alpine summer event
Recycling Events
15. Schedule (1 min)
ACC Board Meeting 03/08/23

Alpine CC Board Agenda
6:00 pm Monday, January 9th, 2023 at ACC
(Total scheduled minutes: 75 min)
Present: John Scott, Roger Irvin, Melissa Meyer, Dorothy Brinckerhoff, Joyce Long
Apologies: Rachelle Payne (Emailed In)
1. Discuss & approve minutes of the previous meeting (5 min)
Approved
2. Review board email votes since last meeting (1 min)
N/A
3. Prioritize Agenda (2 min)
N/A
4. Review and Accept Financial Reports October & November & December (15 min)
Reviewed and Accepted
5. Resale Shop Updates (5 min)
Progress Report (Dorothy): State of sublet agreement on 5th street side of the 540 Main St. building for the Resale Shop.
Still waiting to hear back from Andi.
7. Preschool Updates(15 min)
Report (Rachelle, Joyce & Melissa)
Recruitment of students/ Enrollment
Still lots of room for more students.
Rachelle reports that there are a couple of local people littering the outside of the center at night while using the wifi. She has posted signs asking them to not leave trash, cigarette buts, etc. but it has not improved. The Board isn’t opposed to the community using the wifi but they need to be respectful of the center. The Board decided to change the wifi password and only give it to those who sign an agreement to be respectful of the property.
Rachelle reports that a group of people who use the facility monthly for free are not cleaning up after themselves and are allowing a child to play with the Preschool toys and writing on papers that should not be altered. The Board drafted and approved a letter to the group asking them to clean up after themselves and not allow the child to disrupt the organization of the Preschool.
Rachelle has requested $100 for a new Marble Maze. The Board approved.

8. Hot Water Heater Reconstruction (5 min)
Discussion (All)
Dorothy talked to the Contractor about the flooring and they will not be charging us extra over the quoted price. The cabinets have gone in, the painting is done and the floors are prepped and ready for flooring. Construction is halted until the flooring is received.
9. Sign construction (5 min)
Discussion (Roger)
Roger and John will begin buying materials and finalizing the lettering. Construction is planned to start in the spring.
10. Alpine Water Company (5 min)
(John, Rachelle)
From 12/14/2022 Meeting: John reports that on Monday 12/5 they mailed a letter to all the Alpine Water Company share-owners and tenant-users. It discussed some recent adverse events for the Water Company and calls for a co-op meeting on Thursday, January 12th, 2023.
Rachelle and John will be representing ACC at this meeting, as part of their service on the AWC board. Part of this meeting will be the discussion of raising the base rate for water service.
New Business: Over the last few weeks there has been a struggle to keep the water safe to drink. This is common in times of heavy rains and is something that affects the entire Alpine water table. Benton County is aware but hasn’t taken action to study these effects.
11. Year End Letter (5 min)
Discussion (All)
$3290 has been received as donations from the Year End Letter.

12. Celebrate Alpine summer event (5 min)
Discussion (All)
The Board discussed the past events and John will locate and share the past meeting minutes.
We will invite Andi to the next meeting to discuss her supplying kegs, BBQ and bands. Tentative date of June 17th, 3-7pm. Alpine Alrights? Trudy and Pete Salarno to pour wine ? VFW to help with setup and cleanup?
13. New Business (5 min)
Melissa reports that non-recycling items (trash) have continued to be left at the Recycling Center. The Board brainstormed ideas on how to educate the community on what can and can’t be recycled.
REcycling day, dump/cleanup day, Informative days, Educating the community to help stop trash being left at the Recycling Center
Melissa will look into ways Republic can help with events like this.
14. Proposed agenda for February (1 min)
Resale shop lease agreement/updates
Sign Construction
Preschool General Updates
Hot water Heater Reconstruction
Year End Letter
Alpine Water Company
Celebrate Alpine summer event
Recycling Events
15. Schedule (1 min)
ACC Board Meeting 2/06/23 (Note: Date Change)