2016-11-09 Minutes

Alpine CC Board Minutes
6:00 pm Wed., November 9th, 2016 at ACC

Present: Joyce Long, Dena Elliott, Dorothy Brinckerhoff, Roger Irvin, John Scott, Charlene Opheim, Rachelle Payne

1. Discuss & approve minutes of the previous meeting


2. Review board email votes since last meeting


3. Prioritize Agenda

4. Financial Report

Financial reports for October were not available because our meeting date fell so early in the month.

5. Preschool Report

Charlene reported that there have been a couple occasions recently when other users have shown up during preschool hours for side meetings related to an event that was scheduled outside preschool hours. Char was not notified about these events. The board discussed ways to establish an expectation that people who have keys notify the board when they need to enter the center during preschool hours, so that the board can notify Char.

A date has not yet been set for Christmas program, but it will probably be December 14 & 15th.

Kids and parents are making bird seed feeders to sell at the Holiday Festival.

The Poinsettia sale raised around $2100. The poinsettias will be delivered the Monday before Thanksgiving.

6. Funding Bi-Literacy Program and Scholarships

Our application has passed through preliminary review and is under serious review. Joyce reported that Christy Cox from FFF has some questions about the application. Joyce expects to address those questions within the next week.

7. Recycling Center abuse

Joyce reported that she has not yet completed configuring the video recorder to be accessible across the network.

Dorothy reported that she is still in design negotiations for the cement pad for under the bin.

8. Right to Tow Sign

Rachelle reported that she has confirmed that B&R Towing can partner with us to post a warning sign at our parking area. We would just need to pay $20 for their standard sign, then post it at the entrance of the lot. Joyce says Charlie’s Towing could have a similar arrangement. Board agreed to go forward, but to look for a way to have a neighborly ACC phrasing to the sign.

9. 2012/2014 Trust Mgmt Grant Implementation

Char reported that she still hasn’t ordered the preschool sign.

10. Partnership for a Strong Community

Dorothy’s understanding is that there is no winter coat drive. Dena will coordinate with Sharon from Umpqua Bank for the upcoming Christmas gifts drive.

11. Last Minute Preparations for Holiday Festival

Dorothy reported that there are no needs outstanding. 40 vendors have signed up for booths. Rachelle has recruited volunteers to cover the resale shop during the entire time of the festival.

12. Go/No-Go for Christmas Tree Lot

Rachelle reported that the wrestling team is not able to partner with us this year on the Christmas tree lot. We will not do this fund raiser.

13. Year-End Appeal Letter

Dorothy reported that the letter is at the printers, and is expected to drop to the mail next week.

14. So. Benton Community Advisory Group (SBAG) for M. Hull bequest

Roger reported no actionable news from SBAG.

15. New Business

Rachelle asked if it might be time for another volunteer appreciation event? We decided to put planning one on our agenda for January.

The Board discussed the state of art exhibitions at the center. Char may post some of the kids’ art at the center, and may also put together some exhibits for the Resale Shop.

16. Proposed agenda for December

Lessons learned from Holiday Festival

17. Schedule

Holiday Festival 11/12, ACC Board 12/12, Plan volunteer appreciation event 1/11/17, Plan for July LDS work day, 4/12/17

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