2015-11-11 Minutes

Alpine CC Board Minutes
6:00 pm Wed., November 11th, 2015 at ACC

Present: Joyce Long, Dorothy Brinckerhoff, Dena Elliott, Roger Irvin, Rachelle Payne, John Scott, Charlene Opheim

  1. Discuss & approve minutes of the previous meeting
  1. Review board email votes since last meeting
  1. Prioritize Agenda
  1. Financial Report

Financial reports for October.  As we reviewed the reports, we also discussed some corrections and issues from the Audit Committee meeting in October.  We are investigating options for buying/subscribing to an updated version of QuickBooks.

  1. Preschool Report

The parents’ group is geared up for their Alpine Holiday Festival booth.  Poinsettias will be delivered 11/23.
The Board discussed raising the tuition differential between Co-oping and non-Co-oping enrollment.   The Board is generally in favor of doing so, and asked Charlene to draft a specific plan.
Charlene has referred three students to the school district for assessment for educational challenges.  She has added two more children/families to the waiting list.
Christmas programs will be 12/16 and 12/17.
Charlene reported that there has been no action this month on project to license the facility as child care site.  .

  1. Coordination with School District

Roger has been pursuing Jerry Crowson to arrange for busing the preschool students, but no agreement has been secured yet.

Preschool transportation program guidelines; tabled.

  1. Building Task Force

Dorothy has tried to get one of the electricians recommended by the energy audit to come bid our job for the Phase 2 Main Hall lighting improvements, but has not received a response from them.  She will continue to pursue them and others.

  1. Recycling Center abuse

Republic Services has swapped the small green bins for a single large, dumpster-sized bin.  We are still working out the schedule for how often the collection bin will be changed.  We have had the cameras installed.  So far we have captured at least one instance of abuse on the security camera, but it has not yet resulted in an apprehension.

  1. Procedures for publishing through the email list

Discussion tabled.

  1. 2012 Trust Mgmt Grant Implementation

Board discussed the implementation of the informational kiosk.  Roger and John need to schedule time to build it.

  1. So. Benton Community Advisory Group (SBAG) for M. Hull bequest

Roger reported that the momentum is building toward a community school idea.

  1. Prep for Alpine Holiday Festival

Dorothy reported that the signs are up and all is on track for the food prep.  The raffle baskets are ready.

  1. Prep for Christmas Tree Lot

Dorothy and Rachelle are working on signage.  Volunteer recruitment is not strong, but adequate so far.

  1. Partnership for a Strong Community Christmas gift tree

The state of this program is uncertain due to the ownership change from Sterling to Umpqua and staff turnover at the branch. Dena will talk to Sharon at the branch about revitalizing this partnership.

  1. Year-end Letter

The Board reviewed the draft letter and offered edits.

  1. New Business

Charlene has been shopping for a storage shed, as the board directed her to previous.  The ones we are looking at need a leveled site, and significant assembly labor.  The Board brainstormed, and encouraged Char to recruit volunteers from among the preschool parents.

  1. Proposed agenda for December

Holiday festival
Tree lot

  1. Schedule

Christmas tree lot setup 11/21, tree lot opens 11/27, ACC Board 12/9, Christmas programs 12/16 and 12/17

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