2015-12-09 Minutes

Alpine CC Board Minutes
6:00 pm Wed., December 9th, 2015 at ACC

Present: Dorothy Brinckerhoff, Rachelle Payne, Dena Elliott, Charlene Opheim, John Scott, Karen Shepard
Absent: Joyce Long, Roger Irvin

  1. Prioritize Agenda
  1. Recycling Center abuse

Republic Services’ standard is to swap the bin out when it is between 3/4 full and full. There was a snafu over the weekend of the 5th. When it was emptied on 12/7, the driver didn’t open the shutters.

Neighbor and preschool parent Karen Shepard is willing to chair a task force about the Recycling Center.  The board had some starter discussion related to recruiting interested parties for the task force, what we can do for signage and monitoring, and how aggressively we want to pursue action against violators.  Dorothy will work with Joyce about extending the ACC wireless network to the pump house so that we can monitor the cameras easier.

  1. Discuss & approve minutes of the previous meeting


  1. Review board email votes since last meeting


  1. Financial Report

No November financial reports were available for the board meeting. Dorothy reports that she and Marilyn have made some progress on straightening out the payroll funds confusion.  Dorothy will distribute them next week.

  1. Preschool Report

Charlene reported on the anticipated process for licensing the facility as a child care site. Charlene anticipates a number of small steps that she knows will be needed, that she intends to do before a first-pass inspection.  She will be working on these after the holidays.

The Preschool holiday festival is Wed. the 16th at the Bellfountain Church at 6:45.

At the November parents’ meeting, only 5 of our 30 families were represented. The board supports Charlene in stressing to the parents the importance of attending, and in tying significant consequences to failure to attend.  In January she will have a representative from Early Learning Hub of Linn, Benton & Lincoln Counties at the parents group to do a focus group about unmet needs for parents of young children in the community.

Our application for an Oregon Community Grant was not awarded.  Joyce will proceed with an application to Ford Family Foundation to cover the expanded services during the second half of the year.

  1. Coordination with School District

Dena reported for Roger.  Crowson Bus Company has quoted to us a price of (roughly) $100 per day.
Roger has also met with Greg Klein of Bellfountain Community Church.  Greg is open to ACC renting their van to run our own transport. It will be discussed (and hopefully decided) at a church quarterly meeting on 12/13/15.

  1. Building Task Force

Dorothy reported that there has been no action on the Phase 2 Main Hall lighting improvements. Dorothy attended a lecture at UofO this last week on solar power.  She will continue to pursue electricians, but doesn’t expect action before January.

  1. Procedures for publishing through the email list

Dorothy led the board in discussing recent incidents related to announcements that were sent.  We reviewed our Electronic Communications Policy.  The board brainstormed ideas for a procedure.  Action Item (John): Draft the board’s ideas into a procedure and circulate by email.

  1. 2012 Trust Mgmt Grant Implementation

Related to the informational kiosk implementation, Karen Shepard has some ideas about a shadow-box presentation of appropriate and inappropriate items. We may also be able to enlist some construction help from the Master Recyclers training group that is forming.

  1. So. Benton Community Advisory Group (SBAG) for M. Hull bequest

No report.

  1. Alpine Holiday Festival lessons learned

Dorothy, reported that the festival income was a couple hundred dollars less than previous years, with slightly lower attendance.  Some straggling dollars are still coming in, but the income is in the neighborhood of $2000.  There may have been more competitively scheduled events in JC and Eugene than in previous years, also.

Preschool parent sold over $550 at the festival

  1. Christmas Tree Lot

Rachelle reported that receipts so far are over $1300, with this next weekend expected to have the heaviest business.  We will be getting more trees this week.  The succession of rain and warm weather has caused some mold issues on some of the noble firs.

We have reached an agreement with our insurance company to cover the lot at a reduced rate, but we should expect to pay a full rate for liability coverage next year

Wilbur-Ellis has closed their operation in Monroe recently, and this calls into question whether we will have access to that location next year.  Rachelle will be approaching them for an indication about the future of the site.

  1. Partnership for a Strong Community Christmas gift tree

No report.

  1. New Business

Our end of year letter was fumbled at our mailing vendor, and went into the mail Tuesday the 8th.  Next year we need to have the letter ready to go to press in the first week of November.

  1. Proposed agenda for January

Christmas tree lot lessons learned.
Funding bi-literacy program and scholarships in second half of the school year

  1. Schedule

ACC Board 1/13

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