2023-04-12 ACC BOD Minutes

Alpine CC Board Minutes
6:00 pm Wednesday, April 12th, 2023 at ACC
(Total scheduled minutes: 70 min)

1. Discuss & approve minutes of the previous meeting (5 min)
2. Review board email votes since last meeting (1 min)
3. Prioritize Agenda (2 min)
4. Review and Accept Financial Reports February & March(5 min)
5. Resale Shop Updates (5 min)
Progress Report (Dorothy & Melissa): State of sublet agreement on 5th street side of the 540 Main St. building for the Resale Shop.
We have been unable to get a hold of Andi to sign the sublet agreement. We will be adjusting the agreement into a proposal and sending a Letter of Understanding it to Andi for review.
7. Preschool Updates (15 min)
Report (Rachelle, Joyce & Melissa)
$1500 of the knudsen grant for Summer Program
Recruitment of students/ Enrollment
Rachelle has planned out the Summer Program. She will start Registration tomorrow. She is requesting $500 for an assistant and $1000 for additional equipment. The Board moved and approved to allocate the $1500 for the Summer Program.
The Scamper is well on its way. The Parent Volunteers are doing great at getting raffle baskets, signing up participants and sponsors.

Preschool continued:
Open House:
April 27 5-6:30pm
May 25 5:30-7pm
July 20 4-5:30pm
Aug 10th 4-6pm
Graduation June 9th 9:30am
BBQ June 11 1pm
We are still waiting to hear back from Insurance before moving forward with the PCPO annual sign up. The deadline is May 5th.

8. Building Updates (5 min)
Discussion (Rachelle)
Someone graded Webster rd. We are thankful to whoever paid for it and did the work. We will try to find out to see if we need to pay someone.
Rachelle brought to our attention the walkway has a few muddy spots that are slippery. Dorothy will call the Query to order a truckload of gravel for the parking lot.
Rachelle reports that the people that are lordering on the property are back leaving cigarette butts and trash. We will be ordering new cameras to replace the one that was stolen. Dorothy will print out “no smoking” signs and will send out a letter to the surrounding neighbors to let them know what’s been going on.
The Board approved to hire someone to maintain the outdoor yard work. Dorothy will contact a neighbor to see if they are interested in taking on the job.
John brought up the backyard fence and Rachelle updated us on how it has been working. We will table it for next month.
The blinds in the big room keep falling down and are hard to open. Rachelle will look into ordering new ones.

9. Sign construction (5 min)
Discussion (Roger & John)
We are still waiting on the check from the grant. John and Roger will need someone to use a tractor to dig the post holes.
10. Celebrate Alpine summer event (5 min)
Discussion (All) Guest Andi
The Board picked a Fall date, Sept 23, 2023. Dorothy sent Andi a letter to see if she was interested/able to cater.
11. New Business (5 min)

12. Proposed agenda for April (1 min)
Resale shop lease agreement/updates
Sign Construction
Preschool General Updates
Celebrate Alpine Fall event
Building updates

13. Schedule (1 min)
ACC Board Meeting 5/10/23

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