2022-07-20 Minutes

Alpine CC Board Minutes

6:00 pm Wednesday, July 20th, 2022 at ACC

(Total scheduled minutes: 70 min)

 Present: Joyce Long, Rachelle Payne, Melissa Meyer, Dorothy Brinckerhoff

Not Present: Roger Irvin, John Scott


  1. Discuss & approve minutes of the previous meeting (5 min)

 Approved as corrected

  1. Review board email votes since last meeting (1 min)


  1. Prioritize Agenda (2 min)


  1. Review and Accept Financial Reports (5 min)

Financial reports for June.-  Approved


  1. Resale Shop Updates (5 min)

Progress Report (Dorothy and Melissa): State of sublet agreement on 5th street side of the 540 Main St. building for the Resale Shop. 

Dorothy made updates to the agreement from suggestions that were sent through email. Dorothy will hand Andi a copy soon. 

Preschool will have a table at the Resale Shop for the Christmas in July event. Melissa will set up a booth at 9:30 and Joyce will end the day. 


  1. Move from MadMimi to MailChimp (5 min)

Progress report (Dorothy, Melissa) Dorothy and Melissa are working together to get the MailChimp up and running.


  1. Preschool Status (15 min)

Report (Rachelle & Joyce) Recruitment of students.- 

Signed up for the 2022-23 School Year

6- 4-5
3- 3-4

School Starting: New Circle Rug $50, Need new Blinds for 5 windows. Rachelle made a motion to buy mini blinds for the 5 windows in the preschool area not to exceed $300. Dorothy seconded and all approved. 

Toys needed- Rachelle made a motion to buy new outdoor toys not to exceed $250. Dorothy seconded and all approved. 

Play yard repairs- Rachelle made a motion to spend $400 for supplies to repair the play yard. $200 for fencing repairs, $200 stipend for Keith to do the work. Dorothy seconded and all approved. 

Melissa will call Kathy Smith to see if the grade school wants the extra rocks from the playground.

Rachelle will order a motion camera to hang at the front doors of the building to deter unwanted visitors. 

Jovial setup- Rachelle will work with Dorothy to be able to accept payments through the software. 

Summer program- Going great! 2 more weeks left. 

Open House- July 27th

Registration- Aug 17th

  1. Webster Avenue potholes (5 min)

Discussion (Rachelle)
Rachelle talked to Scott and no more action is being taken. Remove from Agenda

  1. Plan for sign construction, grant proposal (5 min)

Discussion (Roger)

  1. Holiday Festival (5 min)

(Dorothy, Melissa)
Meeting is Thursday July 21. Applications have been coming in. New flier has been created by Thorin Nielson. 

  1. Fundraising Ideas (5 min)

Discussion (All)

No Fundraising Ideas brought to the table. 

  1. Christmas in July Resale Shop (5 min)

(Dorothy, Melissa, Joyce, Kerry)
Saturday July 23rd. The Resale Shop will be open all day 10-7. The group discussed fundraisers for the event. Melissa will ask Grade School Parent group about renting the Snow Cone machine. Melissa will contact Theresa Smith, manager of DG, to buy/store ice for the day. The Board decided to place a “pay what you can” sign for the Snow Cones. 


  1. New Business (5 min)

Rachelle brought up the fact that storage is a limiting issue for the preschool. The board brainstormed moving the chairs and tables out of the back room so preschool items can be stored there. It was suggested that we move the chairs and table in the corner of the meeting room. We would need a rack to hold the chairs. There is currently a big, heavy table in the corner that Melissa will try to sell on Facebook/Craigslist. 


We will discuss more at the next meeting when the other members are present. 


  1. Proposed agenda for August (1 min)

 Moving chairs and tables to the meeting room so Preschool can store items. 


  1. Schedule (1 min)

ACC Board Meeting 8/10
Christmas in July 7/23
Preschool Open House 7/27
Preschool Registration 8/17


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