2022-08-10 Minutes

Alpine CC Board Minutes

6:00 pm Wednesday, August 10th, 2022 at ACC

(Total scheduled minutes: 70 min)

Present: Joyce Long, Rachelle Payne, Melissa Meyer, Roger Irvin, visitor Amanda Anderson

Not Present: Dorothy Brinckerhoff (called in for questions)


  1. Discuss & approve minutes of the previous meeting (5 min)

Approved as amended 

  1. Review board email votes since last meeting (1 min)
  2. Prioritize Agenda (2 min)


  1. Review and Accept Financial Reports (5 min)

Financial reports for July.

Reviewed and Approved

  1. Reopening of the Resale Shop (5 min)

Progress Report (Dorothy and Melissa): State of sublet agreement on 5th street side of the 540 Main St. building for the Resale Shop. 

Tabled till next meeting.

  1. Move from MadMimi to MailChimp (5 min)

Progress report (Dorothy, Melissa)

Still in progress.

  1. Preschool Status (15 min)

Report (Rachelle & Joyce) 

Recruitment of students

8- 4-5 year olds

5- 3-4 year olds

Play yard repairs- Keith will be working on it the weekend 8/20-21. The excess pea gravel will be donated to Monroe Grade School. Outdoor toys have been bought. Rachelle was able to wash the circle rug so no need to buy new. 

Summer program Recap- Rachelle reports it was a success and the tuition more than covered teacher salary and supplies. Next year- Would like a stipend for an assistant. We’d need to check the age restrictions. 

Open House Recap- Went great!

Registration Upcoming- Joyce and Melissa will attend. 

Jovial- Rachelle & Dorothy decided to use Square instead for payments. 

  1. Moving chairs and tables (5 min)

Discussion (All)

Dorothy built a stand for the chairs to fit in the main room. It fits well in the room and the chairs and tables are nicely stacked in the corner. 

  1. Plan for sign construction, grant proposal (5 min)

Discussion (Roger)

John reports that Jeanne is actively working on the grant proposal which is due Sept 10. 

Roger is still looking for solar lights. 

Roger moved that we approve a grant application for a sign to be placed on Bellfountain road not to exceed $5,000. John seconded and all approved. A letter of intent from the board will be written and submitted to Benton County Cultural Trust. 

  1. Holiday Festival (5 min)

(Dorothy, Melissa) The Festival Board decided to buy and sell Benny’s Pizza instead of preparing food. Do we still need a temporary restaurant license? We will need to sign up for it. 

  1. Fundraising Ideas (5 min)

Discussion (All)
The Library Legacy Group is doing a fundraiser in October. 

  1. Christmas in July Resale Shop Recap (5 min)

(Dorothy, Melissa, Joyce, Kerry) 

Kerry (via Melissa) reports that the resale shop brought in $408 which is approximately 3x a typical Saturday. 

  1. New Business (5 min)

Hot Water Heater

Rachelle discovered the hot water heater had started leaking. Dorothy immediately called the insurance and started a claim. They sent out workers. If the water heater is found to be broken from wear and tear we will have to buy a new one, not covered under insurance. We have a $500 deductible in addition to buying a new water heater. The demo of the ruined flooring/walls has been completed. We are currently getting bids for the  reconstruction. John and Dorothy are working on getting bids from contractors.

 Year End Letter- Need to start working on, needs to go out right after the Holiday Festival. 

  1. Proposed agenda for September (1 min)

Year End Letter
Hot Water Heater Reconstruction


  1. Schedule (1 min)

ACC Board Meeting 9/14

Preschool Enrollment 8/17

Preschool Starts 9/7

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