2020-11-11 Minutes

Alpine CC Board Minutes
6:00 pm Wednesday, November 11th, 2020 on Zoom

Present: Dorothy Brinckerhoff, Roger Irvin, Rachelle Payne, Melissa Meyer, Joyce Long, John Scott
Absent: Kristen Norris

0. Welcome Melissa Meyer as a new board member


1. Discuss & approve minutes of the previous meeting


2. Review board email votes since last meeting


3. Prioritize Agenda

4. Financial Report

Dorothy was not quite finished with the financial reports for October before the meeting. She will send them by email shortly. She reported that during October we had two facility rentals: a birthday party, and a family gathering. October’s payments included two months of sewer, two months shop rent, so abnormal clump of expenses that will even out in November. The Resale shop had OK sales in October. The Resale shop has a new volunteer, Sophia Parsons. Since we started taking credit cards, customers are spending more, so it makes up for the percentage we pay for processing card payments.

5. Preschool Report

Joyce reported that we won’t try to open in January. One contributing factor is the learning-from-home status of our teachers’ children. COVID numbers in Benton are currently low enough for “partial re-opening”, but case numbers are increasing, which is not hopeful for full reopening soon. Regardless of the ebb and flow of the stats, the behavior guidelines for how we would have to conduct preschool are not conducive to the kind of preschool we want to offer. Kristen, Sarah, Joyce, and Dorothy have agreed not to try to reopen in January, and we will re-evaluate in January whether we can open in the spring.

7. 2020 fundraising appeal

Dorothy reported: Joyce helped stuff envelopes. We sent 117 letters out, at a shoestring cost. So far we have $2695 in donations to date. One donor sent compliments on the letter. Responses are still coming in. We received several donations from first-time and not-recently donors.
Lessons learned were: Don’t buy envelopes at Office Depot. Get help folding and stuffing. This year we had a good letter text, with a concrete, relatable pitch! Getting it out early is a plus.

8. Facility rental agreement

Joyce has incorporated one or two tweaks (since the version emailed immediately after the October board mtg.), and added a sheet for recording attendees. Joyce will send around the updated copy to the board, and will leave copies of the attendee roster at the center. Form worked well with the two rentals during October.

We need to add a link to the OHA guidelines page on our site, where we mention that they must be followed. (Joyce will do this.)

9. Making Recycling Area Security DVR accessible

John & Joyce reported that they have made no progress this month.

10. Recruiting more new board members

Even though we welcomed Melissa Meyer as a new board member this month, we are still down one seat from our high-water mark. Next month, brainstorm possible people we can approach.

11. New Business

Dena and Gary Elliott are reported to be happy in their new residence.

12. Proposed agenda for December

Board member recruiting

13. Schedule

ACC Board 12/9

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