2017-01-11 Minutes

Alpine CC Board Minutes
6:00 pm Wednesday, January 11th, 2017 at ACC

Present: Dorothy Brinckerhoff, Dena Elliott, Roger Irvin, John Scott, Charlene Opheim
Absent: Joyce Long, Rachelle Payne

1. Discuss & approve minutes of the previous meeting


2. Review board email votes since last meeting

3. Prioritize Agenda

4. Financial Report

The Board reviewed the financial reports for December. The year-end letter donations were in the $3,500 range, roughly comparable to previous years. The reports were accepted.

5. Preschool Report

Charlene reported that the preschool has had only about 4 days of school since early December, because of the holidays and the snow days. Among the victims of the weather was the Christmas program. During this winter, Char has decided to entirely cancel preschool on days that the Monroe School District is running on 2 hour delay (in addition to canceling preschool when MSD cancels the entire school day). The Board endorsed this decision.

6. Background Checks for Volunteers

During this last month we received from the Parent Cooperative Preschool Organization a packet of materials including information about several types of background checks that are available, along with sample policies, procedures, and notification letter forms. This information lead us to the availability of checks through the Oregon Department of Education. Based on this packet, we have shifted course toward using the DOE registry instead of the private vendor we’d been moving toward. John will send to the board links for how to enroll ourselves in the registry and how an ACC leader can check the registry status of the current set of staff and volunteers.

7. Funding Bi-Literacy Program and Scholarships

Dorothy reported that the status of grant application to FFF is still unknown. We have had no response from FFF. Dorothy will write to confirm that we haven’t missed a communication.

Roger moved we reimburse Dorothy $95 for an RDI grant writing class she has enrolled in that begins in March. Dena seconded. Approved.

8. Recycling Center abuse

Dorothy reported that there has been little abuse in the last month or two.

9. Right to Tow Sign

Rachelle has purchased from B&R Towing one of their warning signs. Roger has volunteered to install it on a new post near the entrance to the parking lot.

10. 2012/2014 Trust Mgmt Grant Implementation

We have still not received the preschool sign that we ordered last month. Dorothy will call the sign shop to check the status.

11. Volunteer recognition dinner planning


12. So. Benton Community Advisory Group (SBAG) for M. Hull bequest

Roger reported that the recent SBAG mtg has been postponed due to weather. The group has been working lately on strategic planning.

13. New Business

14. Proposed agenda for February

Volunteer recognition event

Background checks

15. Schedule

ACC Board 2/8, Plan for July LDS work day 4/12/17

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