2020-08-12 Minutes

Alpine CC Board Agenda
6:00 pm Wednesday, August 12th, 2020 on Zoom

Present: Joyce Long, Roger Irvin, Rachelle Payne, John Scott, Kristen Norris
Absent: Dena Elliott, Dorothy Brinckerhoff

1. Discuss & approve minutes of the previous meeting


2. Review board email votes since last meeting

3. Prioritize Agenda

4. Financial Report

The board reviewed the financial reports for July. Roger noticed that there are two separate asset lines on the Balance Sheet that appear to refer to the same thing: “Future Remodel Work” and “Building & Site Improvement”. These separate accounts have been on the balance sheet for a long time. Next month Dorothy can review that history.
Reports accepted.

5. Preschool Report

Kristen reported that the Early Learning Division has issued a directive that we are to delay starting preschool until at least January 2021. Kristen has prepared a letter to the parents relating this news. Joyce & Dorothy have reviewed and approved the letter text.

Many parents have not sent registration checks. For the ones who have, we will refund the funds to the parents. Kristen will send the letters to the parents and CC the board members.

6. Routine and post-event cleaning criteria & methods for the Center

Joyce has a candidate who is interested in working for ACC to do cleaning. This person has been doing disinfective cleaning for a church, and is familiar with the CDC guidelines. Board asks Joyce to get pricing from him, that we can pass through any time when we get into discussions about renting the facility.

7. Budget planning for 2020-21

The change in plans for the preschool year will change the profile of our income deficit for the fiscal year from the projections John distributed this month. There will still be a shortfall, but the magnitude will differ. Board will continue moving forward with the sponsorship appeal that Rachelle drafted this month, and will also work on finding other ideas.

Roger moved that we drop our fire monitoring contract, at least for the remainder of 2020. John seconded. Approved.

8. Facility rental agreement

The board tabled Joyce’s presentation of draft agreement form and the attendant discussion.

9. New Business

Jeanne Anne would like ACC to move the video monitoring hardware out of the Water Company building, unless we are actively using it to monitor the recycling area. John will work with Joyce to get it accessible through our network.

10. Proposed agenda for September

Review of the two asset accounts relating to building improvement

Fund raising

11. Schedule

ACC Board 9/9

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