2019-05-08 Minutes

Alpine CC Board Minutes
6:00 pm Wednesday, May 8th, 2019 at ACC

Present: Joyce Long, Dorothy Brinckerhoff, Roger Irvin, Dena Elliott, John Scott, Kristen Norris
Absent: Rachelle Payne

1. Discuss & approve minutes of the previous meeting

Approved with corrections

2. Review board email votes since last meeting


3. Prioritize Agenda

4. Election of Officers

John reported as the ad hoc nominating committee that all current officers were willing to stand for re-election and that no directors had responded to an invitation to take on a different office than they currently hold. The slate of Joyce Long, president, Dorothy Brinckerhoff, treasurer, and John Scott, secretary, was re-elected.

5. Financial Report

The board reviewed the regeneration of the March P&L report and the financial reports for April. These reports were accepted.

6. Preschool Report

Kristen reported that preparations for the June 1st Scamper are continuing forward. There was a scare that the county was going to require our course support volunteers to be certified for traffic flagging, but Roger has convinced the county that they do not perform a traffic control role. Early registration has counts comparable to previous years.

Maria will not be returning as our assistant teacher next year, but we have an applicant who has been a co-oping parent this year. Joyce is calling references and moving ahead.

Kristen reported on the PCPO Conference she attended in March. It was a worthwhile experience. She attended three classes around the theme of Diversity (Gender, ADHD, Cultural).

Preregistration is open for the 2019-2020 preschool year, and registrations are coming in. Board clarified that the preregistration fees are non-refundable and do not apply to tuition in the coming year.

7. Procedure for preschool parents who don’t pass background check

Board discussed a model policy from PCPO for background checks and follow-ups. We brainstormed how our policy might differ from the model.

Action Item (Joyce and Kristen): Write up a policy based on the PCPO model and send by email to the board by June 1st.

8. Celebrate Alpine planning

Flyers made by Alison Hellwege are good. Other prep is on track.

Action Item (John): Set up a new email on our domain for payus@alpinecommunitycu, for use with Square credit/debit card, and Joyce will set up the account with Square.

9. Bingo License Renewal & Filing of 2017 CT-12

Dorothy reported that she got the problem straightened out through our accountant, John Parker, and the state. The bingo license is renewed.

10. Potential offers for volunteer labor from Camp Alpine campers

Board brainstormed what, if anything, we might have for the campers from Camp Alpine to do if they offer again to volunteer with us for a day this summer. We have nothing. If they ask again this year, we will refer them to Monroe.

11. Merged calendar participation with City of Monroe

Joyce reported that the City hasn’t been moving forward on testing this proposal.

12. Recycling Center abuse

Joyce reported no progress on configuring the video recorder to network.

13. 2012/2014 Trust Mgmt Grant Implementation

Dorothy reported no progress on sending a final report to Trust Mgmt.

14. New Business

It is the time of year to prepare next year’s budget.
Action Item (John): Prepare the starter draft of the budget by our June meeting.

15. Proposed agenda for June

Budget expectations.

Celebrate Alpine

16. Schedule

Scamper 6/1, ACC Board 6/12, Celebrate Alpine 6/22

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