2019-04-10 Minutes

Alpine CC Board Minutes
6:00 pm Wednesday, April 10th, 2019 at ACC

Present: Joyce Long, Roger Irvin, Dena Elliott, Rachel Payne, John Scott, Andi Hooper, Lonnie Hellwege, Alison Hellwege
Absent: Dorothy Brinckerhoff, Kristen Norris

1. Discuss & approve minutes of the previous meeting


2. Review board email votes since last meeting


3. Prioritize Agenda

4. Financial Report

The board reviewed the financial reports for March. The P&L had only the YTD column, without the March-specific column. Joyce will ask Dorothy to send a corrected report.

5. Preschool Report

Kristen sent a brief status report via email to some directors. Publicity is under way for the Scamper, scheduled for June 1st. We already have 3 pre-enrollments for the 2019-20 preschool year. Kristen is meeting 4/11 with Kendra from Old Mill School, to explore collaboration potentials.

Kristen did not report on her attendance at the PCPO Conference in March.

6. Celebrate Alpine planning

Lonnie Hellwege, representing the Alpine Allrights softball team, attended to discuss coordination between the softball tournament and the Celebration. The tournament runs through about 6:30, so they would like us to start the celebration later and run later than we’d planned. The board agreed to change the time for the celebration from 3-7 to 5-9.

Beatrice Rose has agreed to assemble a belly dance troupe for the event, reprising one from the early days of the tournament. Unless there is rain, we will have the band set up outdoors, with the bounce house and belly dancers in the main hall. Andi will have the same menu as last year, and in addition to the 3 beers, H2O, and lemonade we had last year, Andi will also have sodas.

Andi reported that Al and Ol’School are on board to play. Joyce has connected with John Gent, who has offered to play with either his group the Back Porch Soiree, or with the Alpine Jammers.

When flyers are ready, be sure to get some to Andi to post at her locations. We would like to have a flyer version ready at the April 27th Monroe VVV festival. Andi recommends that we have a way to accept credit/debit cards before the event, for selling extra drink tickets.
Action Item (Joyce): research setting up a Square account for ACC.

7. Bingo License Renewal & Filing of 2017 CT-12

Dorothy emailed during March that our accountant had not yet filed the CT-12 non-profit cash flow form, and that that was holding up our renewal of our Bingo license. Roger will coordinate with Dorothy on the effort to get the filings in order, since there are likely to be similar issues for SBCE.

8. Merged calendar participation with City of Monroe

Joyce reported that there has been no change in the state of testing the merged calendar.

9. Recycling Center abuse

Joyce reported no progress on configuring the video recorder access to network.

10. 2012/2014 Trust Mgmt Grant Implementation

Final report to Trust Mgmt. Tabled.

11. New Business


12. Proposed agenda for May

Review policy for working with preschool parents who don’t pass background check

13. Schedule

Monroe Vino Vintage festival 4/27, ACC Board 5/8, Scamper 6/1, Celebrate Alpine 6/22

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