2017-05-10 Minutes

Alpine CC Board Minutes
6:00 pm Wednesday, May 10th, 2017 at ACC

Present: Dorothy Brinckerhoff, Dena Elliott, Roger Irvin, Rachelle Payne, Charlene Opheim, John Scott
Absent: Joyce Long

1. Discuss & approve minutes of the previous meeting


2. Review board email votes since last meeting


3. Prioritize Agenda

4. Financial Report

Financial reports for April were not available for the meeting. Dorothy will email them.

5. Nomination and Election of officers

The current set of officers (Board Chair Joyce Long, Treasurer Dorothy Brinckerhoff, and Secretary John Scott) were re-nominated for another term and re-elected to serve another year.

6. Background Checks for Volunteers

Charlene reported that we received the Oregon DOE background checks report on staff & directors back in late April. The report confirmed there was no current criminal history for any of the individuals. Our understanding is that it will not be sufficient to run this report on all co-oping parents in September, but instead we will need to work with them to sign them up for the Oregon Registry.

7. Preschool Report

This year’s Scamper was a success. The weather was perfect. There were more sponsors and a few more registrations this year. Early tallies lead to expectations that it will raise more than last year’s Scamper.

Char will not be doing the Kindersports program this summer. The grade school gym will be unavailable due to construction at the school.

This summer Char will revise the parent handbook to include updated information on expectations for parents and on enrolling in the Oregon Registry.

8. FFF Grant for Staff Development and QRIS Plan

On the final day of her recent grant-writing training, Dorothy had a chance to give a capsule pitch of our next application (for funds toward remodeling the preschool rooms) to a representative from FFF. The representative was encouraging.
Dorothy has contacted three different contractors to come bid on the set of changes that Dorothy, Roger, and Char charted out following our pre-licensing evaluation. She has walked through with one, and is waiting for calls back from the other two. She tried to impress upon the contractor our need to get an estimate quickly, because of the long lead time required to secure grant funding.

Char has received back from OR Dept. of Ed. their evaluation of her training and experience in the format of her rating in their Oregon Registry Online system. She was rated as a level 7. She will be selecting and signing up for trainings as they become available to boost that rating. The local community colleges don’t even know what courses to offer at this time because of the changing nature of the QRIS/SPARK transition.

9. Recycling Center abuse

Dorothy reported that this month we had a gross instance of abuse. Someone opened the back end of the recycling bin and left several large items of what looked like (non-recyclable) construction demolition material. They appear to have entered through the south gate to avoid leaving their images on our video recorder. Dorothy has installed a hasp and lock on the south gate.

10. 2012/2014 Trust Mgmt Grant Implementation

Dorothy report that the final report to Trust Mgmt has not yet been completed.

11. Resale Shop Volunteer recognition event

The board signed thank you cards for our wonderful Resale Shop volunteers, for the recognition event on May 11th.

12. Budgeting for 2017-18

John lead a discussion about what significant grants and spending initiatives we will want to include in our budget for the coming year. We discussed options for ballpark guesses on the remodeling project in case we don’t get any contractor estimates before we need to commit to a budget for the year. Dorothy, John, Rachelle, and Char made plans to meet on May 25th at 6:30pm at Dorothy’s house to work out the draft budget.

Char spoke highly of Claudia’s contributions to the preschool this year. In consideration of the quality of her work and the licensure requirements for staffing, Char recommended that we plan to increase Claudia’s hours to 5 days a week for the coming school year. The Board agrees. As having Claudia on staff five days a week will be imperative to qualify for licensure with the Office of Child Care, we believe all of her wages including employer expenses can come from the Ford Family Foundation Grant already received.

13. So. Benton Community Advisory Group (SBAG) for M. Hull bequest

No news.

14. Painting the main hall

We have a community service volunteer who may be able to assist with scraping the problem areas and other prep work. Char also has a preschool family member who may be able to work on prep.

15. Work items for LDS camper work day in July

We are continuing to set up toward having the LDS campers paint the main hall. Roger reported that the existing paint does not contain any lead.

16. New Business

Rachelle informed the board that she will need to withdraw from her portfolio coordinating the volunteers for the Resale Shop in favor of personal obligations. Dorothy will work with her to recruit a new volunteer to shoulder this coordination, and to cover the transition.

17. Proposed agenda for June

Draft Budget review
Remodeling bids and grant application planning
Summer staff training opportunities.
Prep for main hall painting

18. Schedule

Resale Shop volunteer recognition event 5/11, Budget committee 5/25, ACC Board 6/14

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