2018-08-08 Minutes

Alpine CC Board Agenda
6:00 pm Wednesday, August 8th, 2018 at ACC

Present: Joyce Long, Dorothy Brinckerhoff, Dena Elliott, Roger Irvin, Rachelle Payne, John Scott, Kristen Norris, Samantha Collier, Char Opheim

1. Preschool Report

Joyce introduced to the board our new Co-teacher/Director, Kristen Norris, and our new Co-teacher, Samantha Collier. They have been hired and have started preparing for the coming school year. The board is excited to have them with us. Samantha has already met with Linda Nelson to chart out Linda’s recommendations for training, and has started her training classes already.

Joyce has been working on revisions to the parent handbook. Kristen and Samantha are contributing.

Kristen requested that the board purchase a locking file cabinet for non-public records, a doorbell for requesting entry during the school hours when the exterior doors are locked, and a chime that would sound when anyone from inside opens the exterior door.

2. Discuss & approve minutes of the previous meeting

3. Review board email votes since last meeting


4. Prioritize Agenda

5. Financial Report

The board reviewed the financial reports for July, and accepted them.

6. Prep for preschool open house

Kristen, Samantha, and Joyce have scheduled the parent open house for Wednesday evening, 8/22/18, from 6:00 to 7:30 pm. Joyce is planning to attend; other board members would be welcome.

6. FFF Grant for Staff Development and QRIS Plan

Linda Nelson has already met with Samantha and Kristen to counsel them on the training classes they need, and on the advantageous order to attack them. A similar session with Kristen is in the works. Joyce has developed the training schedule.

Dorothy reported that she submitted the final report to the Ford Family Foundation regarding the $10,000 grant awarded in January 2017. In her report she requested that the remaining grant funds (approx. $9K) be used to provide additional staff and parent training for the next two school years, 2018-19 and 2019-20 and that Christy Cox had already responded in the affirmative. She will need to submit another “final, final” report by July 31, 2020.

7. Merged calendar participation with City of Monroe

Joyce showed a first-draft test implementation of a merged calendar, with events from the city, school district, and ACC calendars. We were encouraged with how it worked, and offered several suggestions to improve the experience.

8. 2018-19 Budget

John reported that the budget committee has set an appointment to meet on Monday, 8/13.

9. Recycling Center abuse

Joyce reported no progress on configuring the video recorder to network.

10. 2012/2014 Trust Mgmt Grant Implementation

Dorothy reported no progress on the final report to Trust Mgmt.

11. New Business

Dorothy has received an inquiry about renting the classrooms. The board reviewed our published rental fee schedule, and confirmed that the closest published rate is the $60 rate for 4-6 hours of the kitchen. Dorothy will engage the inquirer to clarify how this could apply to their intent.

12. Proposed agenda for September

Report on the beginning of the preschool year
Budget for 2018-19

13. Schedule

Preschool open house 8/22, CPR class 8/25, first day of school 9/10, ACC Board 9/12

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