2017-11-08 Minutes

Alpine CC Board Minutes
6:00 pm Wednesday, November 8th, 2017 at ACC

Present: Joyce Long, Dorothy Brinckerhoff, Roger Irvin, John Scott, Charlene Opheim (by phone)
Absent: Dena Elliott, Rachelle Payne

1. Introduction to Ophelia’s Place

Presentation by Anuhea Wall and Shea Selby. Ophelia’s Place is an established program for adolescent girls in Eugene. They are gearing up to start expanding services in Junction City, and are hoping to include girls from South Benton County. We discussed the resources ACC can offer to help them publicize their programs, and suggested other resources in our area that they will want to connect to.

2. Discuss & approve minutes of the previous meeting

Approved the minutes.

3. Review board email votes since last meeting


4. Prioritize Agenda

5. Financial Report

During October we received a sizable donation from Starker Forests, as we have in many previous years. This year they asked that in future years we send them a request in mid-September. Dorothy moved that we earmark this year’s donation to underwriting our Tuition Assistance Plan, and in future ask them to specifically underwrite TAP. Roger seconded, Approved.

Accepted the P&L report. Balance Sheet was unavailable due to clerical mishap.

6. Preschool Report

Char reported that she has not yet reached agreement with Fire Chief Smith on a date for the parent first aid training.

Char has not yet sent in this year’s paperwork batch for background checks on our co-oping parents, but she will move ahead on it.

Char and Claudia have not yet completed the Parent Handbook revision.

In general, things are going well with the preschool. The parents are ready for the Holiday Festival booth, and have finished taking orders for the poinsettias.

A Benton County health inspector visited recently and had daunting comments about the improvements that would be needed if we were to offer prepared food to the preschoolers. Dorothy and Joyce reassured Char and the board based on Dorothy’s conversations last year with Scott Krueger (of Benton County).

Char is having trouble finding good days to schedule the preschool holiday program. The board confirmed priorities that make additional evenings eligible.

7. FFF Grant for Staff Development and QRIS Plan

The board opened discussion with Char about her future with the preschool in 2018-19, as she completes her Masters degree program.

8. Final Preparations for Holiday Festival

Dorothy reported that all preparations are in line for the festival. Jeanne Lindsay has been doing a fantastic job with promotions.

9. Painting the main hall

This month Karen Shepard and Roger Irvin repainted the main hall. The board appreciates their contributions.

10. Recycling Center abuse

Joyce reported that she has begun but not completed work on configuring of video recorder to network.

11. 2012/2014 Trust Mgmt Grant Implementation

Dorothy reported that she has not completed the final report to Trust Mgmt.

12. Holiday season projects

No report on our partnership with Umpqua Bank on gift tree.

13. New Business

We have received a membership renewal invoice from Nonprofit Association of OR. The board decided not to renew.

We received a letter from Security Alarm Co. that they will be raising our rate.

Dorothy moved that we increase Claudia’s wage to $14/hour, retroactive to the point when we increased the teacher’s wage. Roger seconded. Approved.

The board discussed a draft year-end appeal letter generated by John based on our previous letters. The board made some light edits. John will get the edited version to Dorothy for forwarding to our mailing vendor.

We received an invitation to provide a booth in conjunction with the Monroe Light Parade, scheduled for Dec 9th. We are unable to participate this year, and have replied with our regrets.

14. Proposed agenda for December

Holiday Festival lessons learned
Futures discussion with Char.

Partnership for the community gift tree

15. Schedule

Holiday Festival 11/11, ACC Board 12/13

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