2015-02-11 Minutes

Alpine CC Board Minutes
6:00 pm Wed., February 11th, 2015 at ACC

Present: Joyce Long, Dena Elliott, Dorothy Brinckerhoff, Roger Irvin, Rachelle Payne, John Scott, Evelyn Lee
Absent: Charlene Opheim

  1. Discuss & approve minutes of the previous meeting


  1. Review board email votes since last meeting

Roger moved that we accept an offer to partner with Mike Ripley to help staff a biking event on 8/2/2015, which will run over much of the route of the Alpine Century.  John seconded.  Approved.

John moved that we accept an offer from Gabe Babcock to use the ceiling of the ACC Great Hall as the canvas of an art installation depicting the flying flocks of geese that winter in the Willamette Valley.  Dorothy seconded.  Approved.

  1. Prioritize Agenda
  1. 2012 Trust Mgmt Grant Implementation

Dorothy reviewed the design ideas that we agree on for the kiosk we have funding to build.  All focus on functionality and aesthetics, rather than specific design.

The board discussed plans for our Community Cleanup Day on March 21st.  Rann & Doreen Millar have volunteered to lead a road cleanup effort as part of the event.  He has talked to the county about doing this under the Adopt-A-Road program.  This would involve a three year commitment to cleaning the stretch of road three times per year.  Dorothy moved that we accept the Millars’ offer to arrange this in ACC’s name. Roger seconded.  Approved.

Board discussed how to recognize the volunteers who have been cleaning up the recycling area.

Evelyn canvassed the board members for volunteering availability for the event.

  1. Building Task Force

Board discussed ideas for the Phase 2 Main Hall lighting improvements with Evelyn.

  1. Building Repurposing Architectural Plan

Roger reported on his discussion with Lori Stephens about the notes from our 1/20/15 plan review meeting.

Lori has revised the model to incorporate the consensus ideas we discussed (extending the kitchen as far toward the south property line as possible, having the new north side door go directly into the new storage area, adding a mop/utility sink to the closet between the bathrooms and the kitchen).  She also provided alternate plans for four different treatments for the west end of the building. We are near consensus around some variation of two options for a two-story storage extension there.

  1. Financial Report

Financial reports for January. Tabled to next month.

  1. Preschool Report

Charlene reported by email.  Planning is under way for the 2015 Scamper to be held on on May 2nd.  It would be helpful to have a sign for preschool, particularly a portable one that could be put out during school hours.  Some students are having problems with hand drying in the bathrooms.  The Board agreed to purchase the sheet towel dispensers Charlene suggested.
The board discussed Charlene’s worries about aggressive dogs in the neighborhood.

  1. SRF grant for early literacy

Joyce reported that she is coordinating with the school district on this.

  1. Coordination with School District

The Board discussed adding this as a standing agenda item.

  1. Quilt Raffle

We finalized logistics for the raffle drawing.  Get tickets and funds to Dorothy at the Resale Shop on Saturday or at Bingo on Sunday.  Dorothy, Joyce, and Rachelle will meet at ACC Monday at 5:00 to draw the winning ticket.

  1. So. Benton Community Advisory Group (SBAG) for M. Hull bequest

Roger met with this newly formed group that is advising the United Way of Benton County on how to invest the Margaret Hull bequest within South Benton County.  Their next meeting is February 26th.

  1. New Business

The Board discussed the distribution for the emails that call for board meeting agenda items.

  1. Proposed agenda for March
  1. Schedule

Quilt Raffle drawing 2/16, SBAG meeting 2/26, ACC board 3/11, Community Cleanup Day 3/21

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