2015-07-08 Minutes

Alpine CC Board Minutes
6:00 pm Wed., July 8th, 2015 at ACC

Present: Joyce Long, Dorothy Brinckerhoff, Dena Elliott, Roger Irvin, John Scott
Absent: Rachelle Payne, Charlene Opheim

  1. Discuss & approve minutes of the previous meeting

Dorothy moved we approve the minutes, Dena seconded, Approved.

  1. Review board email votes since last meeting

Dorothy moved that we donate $1000 to support Art in the Park, which has not been granted some of the grants they have applied for. Dena seconded. Approved

  1. Prioritize Agenda
  1. Financial Report

John moved to accept the financial reports for June, Dena seconded, Accepted.

  1. Preschool Report

Charlene reported on the Summer Kindersports program via email. Nine kids attended during the first 2-week session.

  1. SRF grant for early literacy

Joyce is preparing a grant application to Oregon Community Foundation, due 7/15/2015. It proposes funding a bi-lingual teaching assistant in order to expand the program to a bi-literate one, where kids whose first language is English and Spanish are both taught in both English and Spanish. She has also had preliminary discussions with Ford Family Foundation reps. There have been early conversations with our partners in the school district and SRF about the 2016 funding for early literacy. Some funding looks likely, but the exact way it will be calculated and distributed is still in flux.

Dorothy moved we support Joyce, Charlene, and Shirley’s efforts to secure funding to expand our preschool program into a bi-literate program. Roger seconded, Approved.

  1. Coordination with School District

John will attend the school board meeting July 13th at 7:00 (substituting for Joyce) to represent Kindersports and the open houses for our preschool.

  1. Recruiting volunteers for Willamette Gran Fondo 8/2

John has commitments from 2 volunteers. Joyce and Dorothy will pitch it at the dinner and bingo this weekend.

  1. Building Task Force

Phase 2 Main Hall lighting improvements.

Joyce reported that she has not yet contacted the potential lighting contractors we identified last month.
Dorothy is scheduling an energy audit with Pacific Power.
Roger is in contact with a lighting artist named Stephen White from Eugene who is working on a light fixture for the library. Roger will ask him to come visit the Center while he is in town for the library and solicit his input.

Discussion (John): Evelyn Lee has requested that we reimburse her for LED bulbs and adapters ($217.30) she and John Norenna installed, or return them to her and reinstall the halogen bulbs.

Roger moved we reimburse Evelyn for $217.30, John seconded. Approved.

  1. Budget committee for 2015-16

John led a discussion reviewing draft budget version 1. Board edited the budget to reflect expectations of additional grant income and payroll expenses for the bi-literacy expansion of the preschool program, resulting in version 2 of the budget.

Roger moved approval of v2 of budget, Dena seconded. Approved.

  1. 2012 Trust Mgmt Grant Implementation

Roger presented a concept sketch of a kiosk. The board received it favorably.

  1. So. Benton Community Advisory Group (SBAG) for M. Hull bequest

No news.

  1. New Business

Dorothy moved we have a debit card for our main checking account issued for Charlene’s use. Dena seconded. Approved.

Alpine Pump is expecting to soon end its payroll processing. ACC has piggybacked on Alpine Pump’s subscription to payroll processing data for years, and Alpine Pump will not be able to provide this service any longer. The data subscription runs $21 a month.

Benton County applied the dust control material before grading Webster Avenue. We don’t expect potholes to be addressed this summer.

Dorothy will develop a proposal for yard care, to be acted on by email.

The yoga teacher has asked about the cleaning schedule for the summer. Dorothy will investigate.

  1. Proposed agenda for August

No stand-out items at this time.

  1. Schedule

Willamette Gran Fondo 8/2, ACC board 8/12

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