2020-07-08 Minutes

Alpine CC Board Minutes
6:00 pm Wednesday, July 8th, 2020 on Zoom

Present: Rachelle Payne, Joyce Long, Kristen Norris, Roger, Dorothy, John
Absent: Dena Elliott

1. Discuss & approve minutes of the previous meeting


2. Review board email votes since last meeting


3. Prioritize Agenda

4. Financial Report

The board reviewed and accepted the financial reports for June.

5. Preschool Report

Kristen reported on the most recent information she is getting from PCPO about reopening preschool in this year’s pandemic circumstances. We are a “recorded” program, so under the current rules:

  • we would need to apply for an “emergency permit” to reopen in September,
  • we will be limited to 10 children (Only 4 littles from last year will return as bigs. 9 are currently registered for bigs, 7 for littles.),
  • parent volunteers must be masked,
  • parents must stagger drop-offs and can’t come into the building during drop-off,
  • we must take the children’s temperatures at drop-off.

We could resign from our recorded status, and thus be relieved from some requirements. Many board members are reluctant to consider this.

Having the preschool in a building that is also used for other purposes, is likely to impose other restrictions related to sanitation regimens between other events and preschool sessions. All is still uncertain even about whether public schools will be opened in September.

The CDC guidelines call for allowing more space between children, which would require us to hold preschool in the great hall instead of the small rooms.

Because we do host the preschool, we have a burden of trustworthiness to prove to the parents. We may need to prioritize the preschool over non-preschool uses of the Center.

Joyce, Dorothy, Kristen, Sarah, and Rachelle will meet separately as a sub-committee to work on our plans for this.

Because of the pandemic, we can’t do an open house the way we have in earlier years. Don’t need to do it for returning families. Probably need to schedule non-overlapping time slots for new parents to come see the facility and discuss the program.

6. Routine and post-event cleaning criteria & methods for the Center

The board discussed how there can be a meaningful distinction drawn between other events at the Center on week nights versus events on weekend times. We may need to prioritize the preschool over non-preschool uses of the Center.

Do “masks required” rules apply to the Center? You could make an argument that the center is not open to the public. Board confirms our intent to comply with the Governor’s masking rules for public indoor facilities.

We will need to establish rules for post-event cleaning that meet or exceed the cleaning standards for the preschool. We will probably settle on a two-tier rule that we will trust some regular users to clean the center after their meetings, while requiring others to pay for professional cleaning. Table this discussion to next month.

7. Budget planning for 2020-21

John led a discussion about alternate operations fundraising approaches for the pandemic age. Dorothy says that Ford Family Foundation and Oregon Community Foundation are sending signals that they are open to grant requests for operations expenses hit by the pandemic. There are rumors that the State may have special funds to support early childhood learning. Joyce will work her contacts related to State funds. John will mine the previous years’ budgets and P&L actuals to forecast expenses for the coming year and identify the lost income from fundraisers cancelled.

Rachelle proposed an early autumn fundraising appeal for sponsorship donations, with amounts tied to various activities and opportunities.

8. Facility rental agreement

Joyce’s work on a draft agreement form tabled to next month.

9. New Business

Today Jeanne Anne sent a msg through the list serve appealing for a volunteer to mow and weedwhack at the Center.

10. Proposed agenda for August

Planning for preschool 2020-21

11. Schedule

ACC Board 8/12, Scheduled first day of school for Monroe District 9/9, ACC Board 9/9

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