2022-01-12 Minutes

Alpine CC Board Minutes
6:00 pm Wednesday, January 12th, 2022 at ACC

Present: Joyce Long, Roger Irvin, John Scott, Rachelle Payne
Absent: Dorothy Brinckerhoff, Melissa Meyer

1. Discuss & approve minutes of the previous meeting


2. Review board email votes since last meeting


3. Prioritize Agenda

5. Review and Accept Financial Reports

Board accepted the financial reports for December.

7. Reopening of the Resale Shop

Report on the sublet agreement tabled.

9. Preschool Status

Rachelle reported that the preschool parents’ virtual silent online auction netted $1300.

The Scamper may not happen. Some parents are willing to help, but no one is willing to lead.

The preschool plans a field trip this month to the fire station, and in February to Ashenbrenner’s farm.

There have been problems this week with parents bringing sick kids to preschool. The board agreed to close the preschool Jan. 17-28 to pre-empt the possibility of the preschool being a vector during the period of expected most vigorous spread of Omicron COVID-19 variant.

Joyce reported that her work on the recruiting flyer is incomplete. She committed to finishing it in January.

10. Background Checks for Co-Op Parent Volunteers

Joyce reported that the batch of background check forms has not yet been submitted to ODE. She committed to completing that task in January.

11. Equipment Rentals Application/Agreement Form

The Board briefly discussed the draft form for equipment rentals. Rachelle reported that a rental for New Years Eve used the draft form.

Some suggestions: It would be helpful to stipulate that people who come to the center to pick up and drop off equipment must follow whatever masking rules we have in effect that day.

We discussed the possibility that a renter might stop payment on a check left as a cleaning deposit. One alternative would be to specify that the deposit must be left in cash. Another would be to call it a “cleaning fee”, with the fee refundable if the items are returned in fully clean condition. Discussion was tabled.

12. Move from MadMimi to MailChimp


13. Developing a plan for Knutsen Grant funds

Tabled discussion of developing a comprehensive plan for using the funds designated to support preschool physical activity prioritized across the various needs for the two play areas.

14. Budget for FY 2021-2022

Tabled discussion of the draft 0 budget.

15. New Business

Roger shared a materials budget for the proposed sign. The Board reminded him that we will also need to include in the budget labor (with the expectation that it will be donated in kind).

16. Proposed agenda for February

17. Schedule

ACC Board 2/9


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