2020-04-08 Minutes

Alpine CC Board Minutes
6:00 pm Wednesday, April 8th, 2020 at nnn-nnn-nnnn

Conference call at nnn-nnn-nnnn

Present: Joyce, Long Roger Irvin, Rachelle Payne, Kristen Norris, John Scott, Dorothy Brinckerhoff
Absent: Dena Elliott

1. Discuss & approve minutes of the previous meeting


2. Review board email votes since last meeting


3. Prioritize Agenda

4. Financial Report

The board reviewed and accepted the financial reports for March.

The Resale shop is closed in respect of the state-wide self-isolation order. Our landlord for the Resale shop is willing to work with us on the rent. We may have opportunity to get support for the continued costs through federal small business assistance or Ford Family Foundation assistance. Dorothy and Joyce will work their contacts.

5. Preschool Report

Kristen reported that Gov. Brown has ordered schools to shut for the remainder of the school year. Kristen has been putting together weekly packets with lessons and activities, but that can’t cover the social interaction that is a foundation of the preschool experience. Parents who paid tuition in advance are interested in refunds. Roger moved we extend a full refund for April through June to parents who have paid ahead, Rachelle seconded, Approved.

The board is agreed with Kristen that it is appropriate to cancel the Scamper for this year. In the announcement we will mention that we are still accepting donations for the preschool. Kristen will draft a letter and run it by Joyce.

Kristen expects that most of the littles will be coming back next year. She is currently expecting 10 in the bigs and 3 in the littles. Once we have some more certainty about this year’s parents, we will start promoting for next year’s enrollment.

Kristen saw on 3/28 that all the 4-5 containers of hand sanitizer and wipes at the Center had been removed without any IOU notes or attribution. Joyce borrowed one small bottle of sanitizer and some wipes (notifying Kristen that she had) around the 20th, and plans to replace them when supplies return to the stores.

Kristen is taking some on-line training classes amid her other commitments. She has just completed a course in “transitioning times,” and is beginning a course in “connecting with parents”.

6. Election of Officers

The current slate: of officers (Joyce Long, president, Dorothy Brinckerhoff, treasurer, John Scott, secretary) were re-elected to new terms.

7. Alpine Celebration Planning

The board discussed our planning for the 2020 Celebrate Alpine event, currently on the calendar for June 20th. We decided to hold off making the go/no-go decision on whether to cancel until our May 13th board meeting. At this point, we assume that we will cancel the event.

8. Water leak, re-plumbing the bathrooms

Progress report was tabled.

9. Facility rental agreement

Discussion of an expected draft agreement form was tabled.

10. New Business

Joyce has been pruning the Center calendar month by month, to remove events that have been cancelled due to the coronavirus pandemic.

Joyce has talked to MonroeTel. They have installed extra WiFi hotspots around Monroe to help students access online lesson materials. The school district has provided ChromeBooks to some students who don’t have another way to do their online school work. Ford Family Foundation is offering to support vital programs where needed during the pandemic. Joyce has been talking to a staffer at MonroeTel who was previously preparing the weekend snack-packs. That program has fallen to side, but Joyce is considering trying to revive it with FFF support.

Rachelle & Keith have a place to live after last month’s house fire, and are coping with the combination of their displacement and the pandemic OK.

11. Proposed agenda for May

Celebration cancellation decision

Progress on the Water leak

12. Schedule

ACC Board 5/13, Celebrate Alpine 6/20

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