2019-06-12 Minutes

Alpine CC Board Minutes
6:00 pm Wednesday, June 12th, 2019 at ACC

Present: Joyce Long, Dorothy Brinckerhoff, Dena Elliott, Roger Irvin, John Scott, Andi Hooper, Kristen Norris
Absent: Rachelle Payne

1. Discuss & approve minutes of the previous meeting


2. Review board email votes since last meeting


3. Prioritize Agenda

4. Financial Report

Dorothy is having computer problems, and hopes to be able to produce financial reports for May within a week or two. Dorothy delivered a summary oral report of finances. There was an unexpected billing from Republic Services, and Dorothy will call them this week to question it.

5. Preschool Report

The 2019 Scamper was a success, raising a net of over $5200.
Lessons learned from this year’s Scamper:

  • Need to plan an activity for kids while the 5K is being run.
  • Need to have name tags for kids being left in care while parents run.

Two people who had asked for places in the 2019-20 preschool have not responded with definite registrations. There are still 4 or 5 places available in littles, and no seats available in bigs.

We have hired Sarah Walters to be an assistant teacher next year.

This month Joyce and the staff began to suspect that there might be something about the air in the Center that might be making Kristen and Maria ill. They have noticed a peculiar smell in the air at the Center. Joyce consulted with Montgomery Heating about doing an inspection of the furnace. They recommended some diagnostic measures to try before calling them out.

6. Procedure for preschool parents who don’t pass background check

The board reviewed and edited the draft policy prepared by Kristen. She will prepare a final draft for approval at next month’s board meeting.

7. Celebrate Alpine planning

The Board and Andi Hooper reviewed plans and schedules for the 6/22/19 Celebrate Alpine.

Back Porch Soiree will open from 5-6, then Ol’School until 7:00, then belly dancers 7:00-7:35, then Ol’School again 7:45-9:00.

Joyce will set up the Square account. Andi will bring one of her iPads with a card reader. Dorothy will bring a cash box with change.

We reviewed the beverage line up. We planned the placement of bands, catering trailer, etc.

Joyce will hand out drink tickets and sell additional tickets, Dorothy will help her. John will mow the yard and set up shade shelters outside.

8. 2019-2020 Budget

John led a discussion of aspirations for large income or expense items on the budget. No one advanced any specific ideas.

Joyce is prodding/coaching Kristen and Sarah toward education, which we have funding for from the FFF grant. Joyce will work to get Linda to meet with Sarah to coach her, and get her signed up for the registry.

9. Recycling Center abuse

Joyce reported no progress on configuration of video recorder to network.

10. 2012/2014 Trust Mgmt Grant Implementation

Dorothy reported no progress on the Final report to Trust Mgmt

11. New Business


12. Proposed agenda for July

Celebrate Alpine 2019 Lessons Learned

2019-2020 Budget

13. Schedule

Celebrate Alpine 6/22, ACC Board 7/10

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