2018-10-17 Minutes

Alpine CC Board Minutes
6:00 pm Wednesday, October 17th, 2018 at ACC

Present: Joyce Long, Dena Elliott, John Scott, Kristen Norris, Shelia Bennett, Maria Rathburn, Dorothy Brinckerhoff
Absent: Rachelle Payne, Roger Irvin

1. Discuss & approve minutes of the previous meeting


2. Review board email votes since last meeting


3. Prioritize Agenda

4. Financial Report

Board reviewed and accepted the financial reports for September.

5. Preschool Report

Joyce has hired Maria Rathburn as co-teacher for Mondays, Wednesdays, and Fridays & Shelia Bennett as co-teacher for Tuesdays and Thursdays. The board welcomed them to our staff.

The preschool had their first monthly parents’ meeting on Monday the 15th.

Some co-oping parents are not doing what they’ve committed to (not showing up for their co-op shifts or attending the parents meeting). This is a problem most years. The board supports Kristen in using persuasion and pressure to elicit follow-through.

We have filled an empty seat in Bigs, and have room for one more in both Bigs & Littles. (There is an unconfirmed prospect for a little to fill that place.)

Our submission of the background check application packet got returned from the DOE because we’d had the parents sign last year’s revision of the application form instead of this year’s. Kristen has had almost all the parents fill out new forms, and Joyce will send forms in to the DOE within a week, when two last forms get chased in.

Joyce has found a buyer for the surplus tiny chairs.

We are still having issues with items disappearing, and some things moved. All the disappeared things are low value items. We have not yet been able to characterize the disappearances as having happened on certain days or nights of the week. The board is pursuing options to investigate these petty thefts.

6. Benton Community Foundation rep Monroe area tour

On Tuesday, 10/16, Joyce and Roger hosted a good tour of Monroe-Alpine for representatives from Benton County Foundation (Chris Quaka) and Oregon Community Foundation (Brittany Kennedy & John Moriarty). They spent an hour here at the preschool, then met with Rick Hohnbaum at city of Monroe, and did a walking tour of downtown Monroe (Long Timber Brewing, the Monroe Community Library, the legion hall, Methodist church and site of Art in the Park). The foundation reps were interested and enthusiastic about everything they heard, and made suggestions, particularly to the city folks, about potential sources for additional grant funding. This was a helpful and positive relationship-building event.

7. Preparations for Holiday Festival

Dorothy reported that the Alpine Holiday Festival is on track for success. Gift baskets are starting to collect. Sherrie Deaton’s 4-H group may be making pies as a service project. Catie will return to sell raffle tickets. Dorothy is working to find new volunteers to cover jobs previously done by Eva, a long-term volunteer who has moved from the area.

8. Year-End Letter

On 10/16 John forwarded to the other board members some draft text for this year’s year-end appeal, written in the letter format we have used in previous years. We have talked about trying a new format this year, with color pictures and a more brochure-like format. Dorothy and Joyce welcomed the draft text as raw material for the new brochure.

9. Merged calendar participation with City of Monroe

Joyce was in contact recently with the city people who were working on the merged calendar. They expect work on the project to be revived soon.

Joyce discovered this week that the meditation group is still meeting here on Monday evenings. There was a minor, manageable collision with Monthly Monday preschool parents’ meeting. (We don’t think the yoga group, which started around the same time as the meditation group, is still meeting on Saturdays.)

10. Recycling Center abuse

Joyce reported no progress on configuration of video recorder to network.

11. 2012/2014 Trust Mgmt Grant Implementation

Dorothy reported no progress on the final report to Trust Mgmt.

12. New Business

The renters in the house next door to the center moved out this week, and dumped a large TV and a loveseat with a Free sign just outside the play area, by the garbage can. Dorothy will call Kay King, the landlord, about trying to get the tenants to dispose of these items properly.

13. Proposed agenda for November

Lessons learned from Alpine Holiday Festival 2018

Year-end appeal brochure production and mailing

14. Schedule

Holiday Festival 11/10, ACC Board 11/14

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