2018-05-09 Minutes

Alpine CC Board Minutes
6:00 pm Wednesday, May 9th, 2018 at ACC

Present: Joyce Long, Dena Elliott, Roger Irvin, John Scott, Char Opheim, Dorothy Brinckerhoff
Absent: Rachelle Payne

1. Discuss & approve minutes of the previous meeting


2. Review board email votes since last meeting

Dorothy moved that we approve a draft agreement with LBCC for consulting services of Linda Nelson for $35/hr plus $0.24/mile for travel expenses, to a maximum of 20 hours before June 30th, 2018. Roger seconded, approved.

Board officers were re-elected unanimously: President Joyce Long, Treasurer Dorothy Brinckerhoff, and Secretary John Scott.

3. Prioritize Agenda

4. Financial Report

The board reviewed the financial reports for April. We had the best Bingo day ever in April. We have a $5,500 fund remaining from the Kindersports grant from the Knudsen Foundation, that we feel an obligation to act on. We brainstormed ways to revive the program for this summer, but found no obvious answer. The board accepted the financial reports.

5. Preschool Report

Char reported on the Alpine 5K Scamper 2018: great weather, income about $4800, and the net should be near $4,000.

The board discussed how to plan for staffing of the preschool for 2018-19. Joyce has been working on drafting the job posting. Joyce has recruited two parents to work with her in the search committee. The board confirmed that we intend to hire for both a teacher and an assistant for next year.

Charlene strongly recommends that the board revisit tuition rates and our plan for the Tuition Assistance Program as we prepare for next year.

Enrollment so far for next year is full for the littles, with only 5 in line for the bigs class.

6. FFF Grant for Staff Development and QRIS Plan

We’ve signed a contract with LBCC for Linda Nelson’s services drafting a plan for preschool formalization. Dorothy, Joyce, and Roger have had two meetings with Linda so far. Linda is working on material for our handbook. Dorothy & Joyce & Roger have another meeting scheduled for June 5th. She assured us that some of the parts we thought were most intimidating are closer than we thought, and that we are closer to the goals than we supposed. For instance, our sign-in, sign-out tracking already has advantage over the example she provided.

7. Merged calendar participation with City of Monroe

Joyce reported that there has been no progress this month toward testing the merged calendar.

8. Alpine Celebration BBQ event planning

Dorothy moved we approve a budget not to exceed $800 for the event, Dena seconded, approved. We have confirmed that June 23rd is also the date of the Alpine Invitational Softball Tournament, so we are likely to have some visitors attend from that event.

9. Recycling Center abuse

Joyce reported no progress on configuration of video recorder to network.

10. 2012/2014 Trust Mgmt Grant Implementation

Dorothy reported no progress on the Final report to Trust Mgmt.

11. New Business

12. Proposed agenda for June

Recruitment of preschool staff for 2018-19

Celebrate Alpine prep

13. Schedule

ACC Board 6/13, Alpine Celebration BBQ 6/23

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