2018-03-14 Minutes

Alpine CC Board Minutes
6:00 pm Wednesday, March 14th, 2018 at ACC

Present: Joyce Long, Dorothy Brinckerhoff, Roger Irvin Dena Elliott, Rachelle Payne, John Scott, Char Opheim, RJ Thoefield, Steve Martinenko

1. Presentation by RJ Theofield & Steve Martinenko on Calendar Options

City of Monroe is trying to expand their representation of and collaboration with the entire South Benton community. RJ & Steve presented several options for ways the merged calendars could appear. We discussed how it could work, how we would maintain our branding on the merged events, how much additional work it would require from us to participate, the level and duration of the commitment, and the path forward. Monroe has also approached the school district and the library. Joyce and John will consult further with RJ & Steve as they come up with a draft for evaluation.

2. Discuss & approve minutes of the previous meeting

The second, corrected draft of the minutes for 2/14/18 was approved.

3. Review board email votes since last meeting


4. Prioritize Agenda

5. Financial Report

The board reviewed the financial reports for February. Dorothy was notified by our accountant that we had been late filing our tax return extension for a recent year, and had to pay a penalty to the IRS. The board Accepted the reports.

6. Preschool Report

CoEnergy got a report of a propane smell around our building. They came by and did a safety check on 2/21/18, but found no leak or cause for concern.

For the last couple weeks Char has been doing her practicum for her Master’s program, and Claudia has been running Char’s lesson plans. Things have gone well.

They had a book fair here last week. As part of hosting it, we got credit to get a number of books from the supplier. Char has ordered a selection, including teacher resource books and laminated cardstock books for students to practice writing letters, etc.

We have not yet scheduled parent first aid training. The board encouraged Char to go ahead with this, perhaps focusing on parents of the littles rather than all the parents.

Joyce delivered the papers for the background checks for co-oping parents at the meeting to Dorothy to mail with a check to ODOE.

The date for the Alpine 5K Scamper has been set for 5/5/18. Parents are recruiting sponsors now.

7. FFF Grant for Staff Development and QRIS Plan

Dorothy got a call this month from Christie Cox of Ford Family Foundation. SPARC/QRIS has still not published their updated guidelines, which were expected last summer, but the expectation is that the new guidelines will share most of the basics with the old ones, such as the requirements for policies & procedures. Christie Cox advised Dorothy that we can use the grant to hire a consultant to write a plan for how we would get to licensing and rating, including a plan for the capital we’d need to raise to support implementing the plan. Ms Cox recommended a couple sources who might be able to recommend someone who could do this kind of plan.
Dorothy moved that we recruit and contract with a consultant to develop a two year plan for licensing our preschool, who would created a document that lays out the steps including a budget, and recruiting a new teacher/director. Dena seconded, approved.

8. Community reception/input event planning

The board discussed our goals for this event (raise awareness of the Center in the community, recruit new volunteers), and how best to accomplish them. We came up with a summer block party barbeque, perhaps coordinated with the Alpine Tavern. Rachelle will ask tavern if they want to join us in hosting such an event on 6/23/18.
Char noted that Steve and Christie Horning are parents of a preschooler this year, and that one of them might be willing to serve on the board. Char will reach out to them.

9. Recycling Center abuse

Configuration of video recorder to network. No progress.

10. 2012/2014 Trust Mgmt Grant Implementation

Final report to Trust Mgmt. No progress.

11. New Business

Carl Deaton is interested in reviving the regular gaming events he hosted at ACC a few years ago. He is working up a plan.

12. Proposed agenda for April

Recruiting a consultant to develop a plan for preschool formalization

Summer block party event planning

13. Schedule

ACC Board 4/11

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