2018-01-10 Minutes

Alpine CC Board Agenda
6:00 pm Wednesday, January 10th, 2018 at ACC

Present: Joyce Long, Dena Elliott, Roger Irvin, John Scott
Absent: Dorothy Brinckerhoff, Rachelle Payne, Charlene Opheim

1. Discuss & approve minutes of the previous meeting

No corrections or additions. Approved.

2. Review board email votes since last meeting


3. Prioritize Agenda

4. Financial Report

Board reviewed the financial reports for November and December. The December P&L has a large expense under Legal and Accounting that we would like more detail on. Reports accepted.

5. Preschool Report

The Christmas program went well.

Parent first aid training has not yet been scheduled.

Because of uncertainty about how much additional value would accrue to our program from enrolling the parents in the Oregon Registry, we have not yet sent the parent background check forms to either the OR Dept of Education or the Registry. Joyce accepted assignment from the board to complete the cover list for ODE and hand off the packet of applications to Dorothy for a fee payment check and mailing to ODE.

Char has delayed the Parent Handbook revision because of the uncertainty about our path toward licensing, since that would involve significant changes.

The board reviewed the applications for Tuition Assistance and reaffirmed October’s decision to offer 2/3rds subsidy for the 4 families who have completed applications for assistance, and to pre-approve two other families with partially completed applications, contingent on them completing their applications.

During December the preschool experienced a day without water and a partial day without electricity. This has emphasized the advisability of laying in a store of water such events.

6. FFF Grant for Staff Development and QRIS Plan

No news.

7. Comm. Svcs. Consortium proposal for training partnership

Since last month’s meeting, no board members have thought of any partnership opportunities we overlooked last month.

8. Recycling Center abuse

Joyce reported no progress on configuration of video recorder to network.

9. 2012/2014 Trust Mgmt Grant Implementation

No progress on the final report to Trust Mgmt.

10. Holiday season projects

Dena reported that the new team at Umpqua Bank are unsure of what they will do, and have not established clear ownership of responsibilities for the Partnership for a Strong Community. It will be appropriate to revisit this late next summer.

11. Board mtg participation expectations for those with schedule conflicts

The board reviewed the bylaws and position description for Directors for whether we had previously committed any expectations to print. There were no specifics in those documents. We agree that everyone involved is participating in good faith. We discussed our expectations, that we expect ourselves to notify each other in advance if we will be unable to attend a meeting, and that if we will be unable to attend, we will send written (email or print) notes to the meeting about any action items we have assigned and discussion items from the agenda that we have input on.

12. New Business

Jeanne Ann Lindsay corresponded with the board about a recent incident where an area resident had a narrow escape from carbon monoxide poisoning, and about a chimney brush owned by ACC but stored at the Monroe Fire Station, and available for loan to neighbors. She would like send info about the brush to the ACC email list. Board supports this idea, but advises getting confirmed details about the brush size, checkout protocol, etc.

13. Proposed agenda for February

Schedule conflicts

Grant applications for preschool wall removal

14. Schedule

ACC Board 2/14

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