2016-07-13 Minutes

Alpine CC Board Minutes
6:00 pm Wed., July 13th, 2016 at ACC

Present: Dorothy Brinckerhoff, Dena Elliott, Rachelle Payne, Roger Irvin, John Scott
Absent: Joyce Long, Charlene Opheim

  1. Discuss & approve minutes of the previous meeting


  1. Review board email votes since last meeting


  1. Prioritize Agenda
  1. Financial Report

The board reviewed draft financial reports for June. The balance sheet draft we reviewed includes some long-awaited accounting cleanup entries for previous years and inter-fund transfers for the current year.  We noted some inconsistencies that Dorothy and Marilyn will need to iron out.

  1. Preschool Report

No report on preparations for next year or Kindersports program.

  1. Funding Bi-Literacy Program, Transportation and Scholarships

Dorothy reported that ACC has been approved by NAO for assistance writing a grant application for these enhancements.  Dorothy received some preliminary feedback, then paused to incorporate year-end financials and another round of reviews.

  1. Fire marshal inspection action items

Dorothy reported that the photoluminescent Exit signs have not yet been installed.  Dorothy has signed the contract with SAC to install the monitored fire alarms on July 26 & 27.

  1. Close-up responsibilities sign

Draft text for approval. Tabled.

  1. Recycling Center abuse

John reported that he has not yet installed the cable for the wireless repeater to ease access to the video monitoring recorder.

  1. 2012/2014 Trust Mgmt Grant Implementation

Dorothy has purchased and received delivery of a locking bulletin board cabinet to incorporate into the kiosk. Roger has agreed to install the bulletin board.
Charlene is working on creation of the Preschool sign.

  1. Lessons learned from summer fundraisers
    6/25 Willamette Gran Fondo—
    The event went smoothly. The donation to ACC is still outstanding
    7/9 Cycle Oregon— We did not meet our commitment for the number of volunteers. It ended up being enough, but we still need to use care in the future when committing to staff summer events. John mixed up the times and didn’t have volunteers there when the CO staff expected, so we would do well to take greater care with details in the future. We expect the donation by 7/25/16.
    7/10 Bluebird Hill Winery—
    Dorothy attended, and there were some others in attendance.
  1. Building Task Force

Dorothy met recently with Junction City Electric (which also now owns RG Smith Electric) to forecast the installation for the Phase 2 Main Hall lighting improvements. Electrician does not expect problems putting the new lights on one or more additional circuits. Installation is expected to take two workers two days.

  1. Resale shop volunteer screening

Rachelle reviewed her experience this month with a volunteer who worried her.  Many years ago we routinely ran criminal background checks on parent coop volunteers, and we probably need to get back in that habit.  The board agreed that this is reasonable for both parent coop volunteers and resale shop volunteers.  Rachelle agreed to inquire with the school district about what service they use to check volunteers.

  1. So. Benton Community Advisory Group (SBAG) for M. Hull bequest

Roger reported no news from SBAG.

  1. New Business

We have been contacted by a woman who wants bring large groups of girls to Alpine from Camp Alpine for some community service volunteering. Dorothy and Rachelle will try to coordinate this to do a deep cleaning in the community center.

  1. Proposed agenda for August

Preschool year startup
Holiday festival planning
Prep for Christmas tree lot

  1. Schedule

ACC Board 8/10

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