2015-04-08 Minutes

Alpine CC Board Minutes
6:00 pm Wed., April 8th, 2015 at ACC

 Present: Dorothy Brinckerhoff, Roger Irvin, Dena Elliott, Rachelle Payne, John Scott, Charlene Opheim
Absent: Joyce Long

  1. So. Benton Community Advisory Group (SBAG) for M. Hull bequest

Roger related that the group has been discussing who would be the fiscal agent for the bequest, and the group has decided to have United Way continue in that role, with funds disbursed through the existing United Way grant process.

The school superintendent is enthusiastic to revive the community newsletter, but is hampered by staffing to produce the newsletter. The SBAG would be willing to fund it from these bequest funds.

  1. Discuss & approve minutes of the previous meeting



  1. Review board email votes since last meeting

John moved to approve expense up to $260 for replacing the toilets. Dorothy seconded. Approved.


  1. Prioritize Agenda
  1. Financial Report

Financial reports for March. Dena moved approval, Roger seconded, approved


  1. Preschool Report

Charlene reported that two new kids have been enrolled in the littles class (so that there are now 12 littles and 12 bigs). Charlene is preparing marketing materials for next year, with room for up to 16 in each group.

We discussed Charlene’s latitude for making changes to the preschool fees and policies, particularly in relationship toward matching incentives to intended participation levels for families in the Tuition Assistance Program. The board encouraged her to be bold, and assume that we will support reasonable changes, presented as a package.

Charlene is preparing a brochure to promote the preschool for the 2015-16 year, and has contacted a resource to get it translated into Spanish.

Preparation for the Scamper event on May 2nd is going well, with no unmet needs at this time.

Charlene has coordinated gym reservations for the summer Kindersports program with Monroe Grade School for Mondays through Thursdays in three sessions: 6/15-25, 7/20-30, 8/10-20.


  1. Community Cleanup Day

The event went well. Our fears of abuse of the dumpster opportunity were not realized. No children offered entries to the recycle/reuse art contest. If we do this again we should reach out to the elementary teachers.


  1. Building Repurposing Architectural Plan

Roger reported that Lori Stephens of Broadleaf Architecture is working on the next phase materials. No specific target date for delivery has been discussed.


  1. SRF grant for early literacy

No specific action items for ACC have emerged from the group working on this grant.

We discussed the possibility of sending Charlene to summer Spanish classes.

  1. Coordination with School District

Rachelle has talked with representatives of Dragon Pride to keep them aware of Kindersports. At next opportunity, we asked Rachelle to have them promote preschool application season.


  1. Building Task Force

Dorothy has called several window places, but none have returned her calls to schedule an estimate for the west end window repair/replacement.

Phase 2 Main Hall lighting improvements. Dorothy called Brighter Homes Lighting, and they don’t send people to site, instead generally working from plans generated by interior designers.


  1. 2012 Trust Mgmt Grant Implementation

Dorothy & John lead a discussion of the design for the Informational kiosk. John showed pictures of the kiosk at Republic Service recycling center in Corvallis.


  1. Election of officers

Dena moved that we re-elect Joyce as President, Dorothy as Treasurer, & John as Secretary, Rachelle seconded, slate passed.

  1. Pothole repair on Webster Avenue

Dorothy related that the mail carrier has asked us to repair the potholes, which are worst in the part of Webster Avenue in front of the center. Dorothy will ask Jim Stouter at the County Roads department for an estimate of whether, when, and for how much they could grade the road. Roger will ask Scott Bailey if he is willing to do the job at a reasonable price.

  1. Budget committee for 2015-16

Charlene is willing to participate, Rachelle is willing to participate. This month John will prepare the seed spreadsheets with last year’s budget and the totals to date.

  1. New Business

Bingo needs another volunteer for this Sunday.

The resale the shop has a couple new volunteers.

  1. Proposed agenda for May

(nothing notable at this time)


  1. Schedule

Preschool Scamper 5/2, ACC board 5/13

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