Alpine CC Board Minutes
6:00 pm Wednesday, November 10th, 2021 at ACC
Present: Joyce Long, Dorothy Brinckerhoff, Roger Irvin, Rachelle Payne, John Scott
Absent: Melissa Meyer
1. Discuss & approve minutes of the previous meeting
Approved as corrected.
2. Review board email votes since last meeting
10/21/21, Rachelle moved, Melissa seconded, that ACC approve expense up to $400 to replace the printer in the preschool office. Approved.
The Board reviewed options for printers more expensive than $400, and Approved the purchase of a refurbished HP color laser jet for $480.
3. Prioritize Agenda
4. Review and Accept Financial Reports
The Board reviewed the financial reports for October. Republic Services has given us a large credit that we can’t explain. We have had some notable expenses during October for the resale shop lights and paint, that we expect will be eventually be reimbursed. The Board Accepted the reports.
5. End of Year Appeal Letter Early Returns
Thanks to Dorothy & the fold/stuff crew, the letters went out in late October. Expenses for production and mailing were around $200. Donations so far have been around $2000.
6. New Location for the Resale Shop
Dorothy reported that there has been considerable progress on preparing to reopen the shop at the 5th street side of the 540 Main St. building. The lights have been hung and the heater is ready to be mounted. The volunteers are planning a soft opening for 11/26. Sign is in work. A sublet agreement has not yet been executed.
Kerry has offered to manage the record-keeping to do consignment sales.
7. Furnace/Thermostat Failure to Heat
In October Rachelle alerted the Board that the furnace was blowing, but not heating the air. After our troubleshooting failed to resolve it, Dorothy called in Montgomery Heating and Air Conditioning. They located and fixed the loose connection. Bill ~$150.
8. Preschool Status
Report (Rachelle & Joyce) Enrollment, Co-oping parent participation.
Beginning Oct. 11, the preschool had several closures related to COVID exposure. There have been some intemperate communications, and one parent withdrew their student. It is difficult for parents not to know how their child might have been exposed. One parent has asked for a refund of pre-paid tuition, to switch to paying monthly.
The Poinsettia fundraiser is going forward, with projected profit of ~$900. Parents are moving ahead with plans for the Scamper next spring.
Parents are continuing to research options for updating the play yard.
This month the ACC printer proved inadequate to the demands of producing materials for our new curriculum. The board has approved purchasing a new printer (see above).
9. Background Checks for Co-Op Parent Volunteers
Joyce reported that the batch of forms are completely collected, but haven’t been submitted to ODE yet. Joyce will do so next week.
10. Recommendation for Fencing the Back Yard
We tabled discussion of design options for the back yard.
11. Equipment Rentals Application/Agreement Form
Melissa prepared a draft form for scheduling rentals of tables & chairs, and circulated it by email. The board tabled discussion of adopting the form.
The chairs are currently dirty. The last renter returned them dirty. Dorothy moved we authorize $20/hr wage to employ Rachelle for cleaning the chairs & tables as needed. Roger seconded. Approved.
12. Moving from MadMimi to Another Outgoing Mail Application
Dorothy moved we switch from MadMimi to MailChimp as our app for managing our mailing list. Joyce seconded. Approved.
13. Reader board sign design options
Most of the directors had reviewed the offerings of the online sign shops that Jeanne offered. Dorothy and Jeanne have been in contact with someone from the Willamette Grange. They built their own sign at a reasonable cost. They wish they’d invested in higher-quality rails and letters. They installed solar panel powered lights to illuminate it at night. This gives hope that we could do our own and be happier with it than one we would buy commercially.
14. Budget for FY 2021-2022
John was unprepared to lead discussion of the Draft 0 budget. Tabled.
15. New Business
Joyce moved to update the signers on the ACC bank accounts to remove Dena, add Roger. Also to add Kerry Hastings as a signer for the resale shop account (related to managing consignment sales). Roger seconded. Approved. John signed a letter directing this change to the bank.
16. Proposed agenda for December
Preschool parents mtg 12/1, ACC Board 12/8